Southwick Parish Council
THE ANNUAL PARISH COUNCIL MEETING
Tuesday 21st May 2019 7.30PM.
The Village Hall, Southwick Wiltshire
Declaration of interests.
Councillors to declare any interest in accordance with the Parish Councils Code of Practice of Conduct.
No declarations were made.
Apologies Cllr. B. Pitney. Cllr. G. Clayton
Minutes of the last Annual Meeting held on were approved.
Councillor D Jackson took the chair.
Election of the Chairman 2019/2020
Cllr.K Noble was appointed with one abstention
Cllr.K Noble took the chair and conducted the meeting.
Election of the Vice Chairman
Cllr. D. Jackson was unanimously appointed
Appointment of Representatives
Playing field Management Committee/ Cllr.E.Pomeroy
Village Hall Committee/Cllr. K. Noble
Trowbridge Area Board/CATG Cllr. S. Carey
Delegation of Specific Responsibilities
Neighbourhood Planning Cllr.J.Eaton
Police Liaison Cllr. K. Noble
Emergency Planning unit Cllr. K. Noble
Neighbourhood Watch Mr. J. Jilbert
Webmaster The clerk with outside contractor
The council noted the following existing arrangements/contracts
Playing Field Maintenace
Greenacres and Jackson and Sons
Blind House Site Mr. J. Pethers
Southwick Village news Doveton Press
It was resolved to employ a clerk and pay a salary and expenses, stationery, IT needs, telephone, home office provision, inks and consumables, reference books, training.
Accounts year ending 31st March 2019
The Clerk report that the accounts were completed and the Council was invited to inspect all the relevant papers, books bank statements bank deposit books, invoices etc. which they did, to their satisfaction.
The internal audit was provided as complete, from Goodings Accs.
The Annual audit papers were presented, and all was in accordance with the requires rules. Section two of the Statement was presented for the annual return.
The Clerk was appointed the Responsible financial Officer.
The appointment was agreed for Goodings Accs. to act and be paid for as the internal auditor.
Banking Arrangements were agreed to remain with Lloyds Bank / two accounts at Trowbridge.
No request for an honorarium from the Chairman was requested. The Asset register was discussed and the Clerk is requested to update property values/insurances held by tenants held by the council on an annual basis.
The risk register would be considered by the Clerk or otherwise remain as it is.
Insurance coverage of the Councils needs was discussed and would remain as published in the Zurich Insurance Policy that is in place.
No Change in the financial Regulations were needed but would be monitored by the clerk to advise the council as necessary.
He standing orders were in place and did not need any revisions.
The Council Agreed to exercise their commitment to their office in matters relating to the legal requirements of the following topics in law. Employment, health and safety, equal opportunities in race, sexual orientations, marital status, disability, human rights, crime and disorder.