Annual parish council meeting minutes

Southwick Parish Council

www.southwickwilts.co.uk

THE ANNUAL PARISH COUNCIL MEETING

held on

Tuesday 21^st May 2019 7.30PM.

The Village Hall, Southwick Wiltshire

MINUTES

Welcome

Declaration of interests.

Councillors to declare any interest in accordance with the Parish Councils Code of Practice of Conduct.

No declarations were made.

Apologies Cllr. B. Pitney. Cllr. G. Clayton

Minutes of the last Annual Meeting held on were approved.

Councillor D Jackson took the chair.

Election of the Chairman 2019/2020

Cllr.K Noble was appointed with one abstention

Cllr.K Noble took the chair and conducted the meeting.

Election of the Vice Chairman

Cllr. D. Jackson was unanimously appointed

Appointment of Representatives

Playing field Management Committee/ Cllr.E.Pomeroy

Village Hall Committee/Cllr. K. Noble

Trowbridge Area Board/CATG Cllr. S. Carey

Delegation of Specific Responsibilities

Neighbourhood Planning Cllr.J.Eaton

Police Liaison Cllr. K. Noble

Emergency Planning unit Cllr. K. Noble

Neighbourhood Watch Mr. J. Jilbert

Webmaster The clerk with outside contractor

Contracts

The council noted the following existing arrangements/contracts

Playing Field Maintenace

Greenacres and Jackson and Sons

Blind House Site Mr. J. Pethers

Southwick Village news Doveton Press

Administration
It was resolved to employ a clerk and pay a salary and expenses, stationery, IT needs, telephone, home office provision, inks and consumables, reference books, training.

Accounts year ending 31^st March 2019

The Clerk report that the accounts were completed and the Council was invited to inspect all the relevant papers, books bank statements bank deposit books, invoices etc. which they did, to their satisfaction.

The internal audit was provided as complete, from Goodings Accs.

The Annual audit papers were presented, and all was in accordance with the requires rules. Section two of the Statement was presented for the annual return.

The Clerk was appointed the Responsible financial Officer.

The appointment was agreed for Goodings Accs. to act and be paid for as the internal auditor.

Banking Arrangements were agreed to remain with Lloyds Bank / two accounts at Trowbridge.

No request for an honorarium from the Chairman was requested. The Asset register was discussed and the Clerk is requested to update property values/insurances held by tenants held by the council on an annual basis.

The risk register would be considered by the Clerk or otherwise remain as it is.

Insurance coverage of the Councils needs was discussed and would remain as published in the Zurich Insurance Policy that is in place.

No Change in the financial Regulations were needed but would be monitored by the clerk to advise the council as necessary.

He standing orders were in place and did not need any revisions.

NOTE

The Council Agreed to exercise their commitment to their office in matters relating to the legal requirements of the following topics in law. Employment, health and safety, equal opportunities in race, sexual orientations, marital status, disability, human rights, crime and disorder.

	The most recent Minutes are belo The most recent minutes are below. For last year's and previous year's minutes please use the link at the foot of the page or refer to the annual collection of minutes in the collected pdf files section on the Parish Council webpage. Please note that minutes are published as DRAFT minutes and will be approved at the next meeting of the parish council. The minutes for an extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting. Go to last year(s)? printable version Southwick Parish Council www.southwickwilts.co.uk THE ANNUAL PARISH COUNCIL MEETING held on Tuesday 21^st May 2019 7.30PM. The Village Hall, Southwick Wiltshire MINUTES Welcome Declaration of interests. Councillors to declare any interest in accordance with the Parish Councils Code of Practice of Conduct. No declarations were made. Apologies Cllr. B. Pitney. Cllr. G. Clayton Minutes of the last Annual Meeting held on were approved. Councillor D Jackson took the chair. Election of the Chairman 2019/2020 Cllr.K Noble was appointed with one abstention Cllr.K Noble took the chair and conducted the meeting. Election of the Vice Chairman Cllr. D. Jackson was unanimously appointed Appointment of Representatives Playing field Management Committee/ Cllr.E.Pomeroy Village Hall Committee/Cllr. K. Noble Trowbridge Area Board/CATG Cllr. S. Carey Delegation of Specific Responsibilities Neighbourhood Planning Cllr.J.Eaton Police Liaison Cllr. K. Noble Emergency Planning unit Cllr. K. Noble Neighbourhood Watch Mr. J. Jilbert Webmaster The clerk with outside contractor Contracts The council noted the following existing arrangements/contracts Playing Field Maintenace Greenacres and Jackson and Sons Blind House Site Mr. J. Pethers Southwick Village news Doveton Press Administration It was resolved to employ a clerk and pay a salary and expenses, stationery, IT needs, telephone, home office provision, inks and consumables, reference books, training. Accounts year ending 31^st March 2019 The Clerk report that the accounts were completed and the Council was invited to inspect all the relevant papers, books bank statements bank deposit books, invoices etc. which they did, to their satisfaction. The internal audit was provided as complete, from Goodings Accs. The Annual audit papers were presented, and all was in accordance with the requires rules. Section two of the Statement was presented for the annual return. The Clerk was appointed the Responsible financial Officer. The appointment was agreed for Goodings Accs. to act and be paid for as the internal auditor. Banking Arrangements were agreed to remain with Lloyds Bank / two accounts at Trowbridge. No request for an honorarium from the Chairman was requested. The Asset register was discussed and the Clerk is requested to update property values/insurances held by tenants held by the council on an annual basis. The risk register would be considered by the Clerk or otherwise remain as it is. Insurance coverage of the Councils needs was discussed and would remain as published in the Zurich Insurance Policy that is in place. No Change in the financial Regulations were needed but would be monitored by the clerk to advise the council as necessary. He standing orders were in place and did not need any revisions. NOTE The Council Agreed to exercise their commitment to their office in matters relating to the legal requirements of the following topics in law. Employment, health and safety, equal opportunities in race, sexual orientations, marital status, disability, human rights, crime and disorder. Posted on 13 Jun 2019 by geoff edwards << Previous 1 2 3 4 5 6 7 Next >> Powered by CuteNews
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Annual Parish Council Meeting