Annual Parish Meeting

   

The most recent Annual Parish (Village) meeting minutes are below. For last year's and previous year's Minutes please use the link at the foot of the page. Please note that minutes are published as Draft Unapproved until they are approved which takes place at the next year's meeting Go to last year(s)? 

Annual parish meeting minutes 2016
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Minutes of the Annual Parish Meeting held in Southwick Village Hall, Southwick, at 7.30pm on Tuesday 17 May 2016

Present:

Kath Noble                              Chairman, Southwick Parish Council.

Roger Coleman                      Clerk.

Parish Councillors A Doel, J Jones, S Jones, G Masters, F Morland, E Pomeroy and D West attended the meeting.

Wiltshire Councillor, Cllr. Horace Prickett attended the meeting.

There were five members of the public present.

1.         Introduction and Apologies.          

The Chairman, Kath Noble, welcomed everyone to the meeting and the Clerk explained the nature of an Annual Parish Meeting.

Apologies for non-attendance were received from Parish Councillors S Carey and G Masters and from the Community Policing Team.

2.         Minutes of the Annual Parish Meeting held on 28 April 2015.

The Minutes were signed as a true and accurate record.

3.         Annual Report of the Parish Council.

The Chairman presented the Annual Report of the Parish Council thus:

This year we have had 12 ordinary meeting and 1 extraordinary meeting. Planning applications totalled 29, including the Poplars Residential site tor four new pitches

and two solar installations.

During the year two Councillors, Sally Shave and Zoe Grant resigned. Dan Jackson

was co-opted as a Councillor in August. Currently we are in the process of co- opting

one further councillor to make our number up to a full Council of eleven.

Community Speed Watch - we currently have six volunteers who carry out speed watch

every six weeks for about three hours per week. More volunteers are needed.

In September 'Community Days' ended and was replaced with an 'identified needs' service with

works being reported to and prioritised through My Wiltshire App or by calling 0300456015.

More recently Wiltshire Council have advised that a new parish steward is to be appointed and

he or she will carry out minor works as requested by the Parish Council.

Ringway have been given the contact for highway matters

The Landscape Group will do the grass cutting, litter picking and bin emptying and the Tarmac

Group will undertake the major maintenance and the patching work.

Councillors Noble and Pomeroy attended the Wiltshire Council briefing meeting on Highways.

Arnold Noad Corner parking is still a big problem, A site meeting was held in April with a

representative from Selwood but as yet no response.

Councillors have attended briefings on Neighbourhood Planning, Speed Indicator Devices,

Emergency Planning and also attended the Parish Council Liaison Group Meeting.

It has not always been possible for one of our local Police Team to attend the meetings

but we do receive a detailed report every month and this is included in the Parish Council minutes.

I would like to thank all Councillors for their support over the past year and special

thanks to John Fox for becoming the new editor of the Village News.

End of Report.

4.         Statement on the Parish Council accounts for Year ending 31 March 2016.

The Clerk to Southwick Parish Council, Roger Coleman, stated that he had balanced the accounts and had completed the Annual Return and all associated paperwork. He stated that the balance brought forward from FY2014/15 had been £16551 and, allowing for the payments and receipts during the year, the balance carried forward at the end of FY2015/16, was £32301.  He added that the total receipts for the year were £45905, payments for the year totalled £30155.

Main Receipts in the year were:

Precept:                                                        £17,000

HMRC VAT Refund:                                      £2366

HMRC PAYE                                                 £1477

Donations/Deposits(for Play Equipment):      £15438

Southwick Village News Advertisements:      £232

Scouts Thermoglaze contribution                   £9379

Bank Interest:                                               £9

Main Payments in the year were:

Staff Costs:                                                    £3694

HMRC PAYE                                                  £1477

Office Expenses:                                             £496

Playing Field/Play Equipment Maintenan          £5336

Insurance:                                                       £3076.

Donations/Subs:                                               £1570 

Caretaking/Maintenance:                                   £507

Audit Fees:                                                      £335

Southwick Village News:                                   £1742

Southwick Village News Editors Honorarium       £200

Hall Hire                                                           £90

The Clerk reported that the Annual Return had been completed and that the Internal Auditor has undertaken the Internal Audit. Everything was in order. The Annual Return will be submitted to the Parish Council at the next meeting for approval and thereafter it will be sent to Grant Thornton, the External Auditor.

End of Report.

5.         Observations from the Wiltshire Councillor, Cllr. Horace Prickett.

Councillor Prickett gave a brief report on topics that directly affected the parishioners of Southwick. In particular he reported on the following:

  • Flooding at Scotland/Ireland.
  • Strategic Housing Land Allocation Assessment (SHLAA).
  • Fracking.
  • Poplar Tree Lane Residential Site.
  • Solar Farms.
  • Community Infrastructure Levy.
  • Emergency Planning Team.

6.         Community Policing Team (NPT).

In the absence of a member of the Community Policing Team no report was given.

7.         Southwick Playing Field Management Committee.

The following report was given by Mr Ted Pomeroy, Chairman, Southwick Playing Field Management Committee:

During the last year the committee has met five times and although still small in number it has endeavoured to ensure that the field is maintained to the best of their ability. Once again the provision of well maintained play equipment has been given priority. This was made even more important when over the Bank Holiday weekend the main swings were badly vandalised which meant that they had to be removed for specialist cleaning. This was very kindly carried out by members of Trowbridge Fire Brigade.

The swings have now been fitted with new parts and seats and are in constant use by the young people and also the gym equipment has received some attention. Thanks to Pete Slade the Octagon Tower roof was replaced and two further seats donated by Dave West were positioned on the perimeter by Derek Corbin.

Continuing the need for field safety the next project will be various branch removals from some of the boundary trees. It is pleasing to report that the saga of the land sale with Southwick Car Centre has now been settled thanks to Cllr. Carey’s continued efforts. The continued lack of responsibility by some dog owners continues to cause some concern to the committee and also some villagers.

The field has continued to be used by Southwick Bee Hive cricket teams, Trowbridge Youth football teams, Southwick and North Bradley Scout Group, the Southwick Show and several smaller groups. Regular maintenance has been carried out by Richard Dent, Jackson and Sons and J L Pethers. Thanks also to Tony Doel for his invaluable help when needed and also to Southwick Parish Council for their continued support.

Finally, as Chairman I must thank all thr committee members for their help and also the small band of villagers who help from time to time when needed so that between us all we try to ensure that the field remains an asset for everyone.

End of Report.

8.         Report from Southwick Village Hall Committee.

In the absence of Roy Butt owing to illness, no report was given.

9.         To consider resolutions of which written notice has been given.

There were no resolutions.

10.       To consider other matters raised by those present.

Cllr. J Jones queried when the footpath through the newly constructed Solar Farm is to be reinstated

There were no other matters raised.

11.       Close.

The meeting closed at 7.25 pm.

Chairman,

Posted on 23 Jun 2016 by geoff edwards
 

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