SOUTHWICK PARISH COUNCIL
Chair: Cllr John Eaton, 30 Blind Lane, Southwick, Wiltshire, BA14 4PG 07818 870098
Clerk: Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127
To: All Members of Southwick Parish Council
You are hereby summoned to attend a meeting of the Parish Council to be held on
Tuesday 16th April 2024 commencing at 7.30 pm in the Annexe, Southwick Village Hall for the transaction of the business shown on the agenda below.
Nicola J Duke - Parish Clerk
10th April 2024
Public Participation
The Chair of the Parish Council will invite members of the public to present their questions, comments and petitions submitted under the Council’s Public Participation Procedure at the start of the meeting. Please note that the Clerk will record the names of those wishing to address the Council together with the subject matter prior to the start of the meeting and each speaker will be permitted 3 minutes in which to address members. Members are reminded of their obligations under the Code of Conduct.
AGENDA ITEM
2023/146 Apologies for Absence
To note apologies for absence and consider reasons given.
2023/147 Declarations of Interest and Dispensations to Participate
a) To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
b) To receive any dispensation requests received by the Parish Clerk and not previously considered.
2023/148 Minutes of Council Meetings
To confirm and sign as a correct record the minutes of a meeting of the Parish Council held on 19th March 2024 (copy attached).
2023/149 Co-option of a Parish Councillor
To consider and agree the process for the co-option of a parish councillor.
2023/150 Wiltshire Council Report
To receive a report from Cllr Prickett.
2023/151 Highways/Environment
To receive any updates or reports on matters relating to:
a) Parish Environment including:
a. Update on relocation of dog bin (February minutes refer)
b. Update on development of a Parish Flood Plan (February minutes refer)
c. Update on designation of Village Hall as a Community Hub for Community Resilience (February minutes refer)
d. Parish Steward
b) Highways including:
a. Update on Highway matters and LHFIG - Cllr Carey to report
b. Frome Road parking – correspondence from resident attached
2023/152 Planning Applications
None at time of issue.
To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained).
2023/153 Community Governance Review
8 Ireland, North Bradley, Trowbridge, BA14 9RW: Consultation - PL/2024/02574 – to receive and note correspondence from Wiltshire Council regarding a potential amendment to the parish boundary lines (information attached).
2023/154 Finance
a) To receive and note the Bank Reconciliation March 2024 (to follow on receipt of bank statements)
b) To approve the below listed payments:
|
Payee |
Detail |
Amount |
|
Clerk and HMRC |
Salary, NI and PAYE February 2024 |
£ 633.50 |
|
Parish Online |
Annual subscription |
£ 129.60 |
|
Greenacres |
Grass cutting October 2023 |
£ 313.88 |
|
Southwick Village Hall |
Hall hire (PC and NPSG consultation days |
£ 165.00 |
|
Zurich Insurance |
Annual PC insurance |
£ 919.46 |
2023/155 Memorial for Local Resident
To agree the wording for the planned Memorial for Mr Roy Butt (March minutes refer)
2023/156 Neighbourhood Plan Review
To receive any update reports from the Chair including an update on the potential transfer of land at Blind Lane to the Parish Council.
2023/157 Service Level Agreement – Playing Field Committee
To receive a presentation from the Playing Field Committee and determine the content of the SLA for 2024/25 (previous minutes refer).
2023/158 Village Hall Lease & Trust Deed Update
Chair to report on lease and trust deed (March minutes refer)
2023/159 Domain Name and Council emails
To receive and consider a quotation for the hosting of associated dedicated Councillor and Clerk email addresses (previous minutes refer).
2023/160 Southwick Village News
To receive information from the Chair regarding the appointment of a new Editor for the production and publication of village newsletters (March minutes refer)
2023/161 Correspondence
To note any items of correspondence: None at time of issue.
2023/162 Date of next meeting
Annual Parish Meeting – Tuesday 21st May 2024 – 7.30 pm
Annual Council Meeting – Tuesday 21st May 2024 – 8.00 pm
Ordinary meeting to be convened only if required (March minutes refer)
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