Council meeting agenda April


The most recent agenda is below. For earlier agendas, for example, last year's, please use the link at the foot of the page.The agenda for an Extraordinary meeting will also be posted to this page.Such a meeting could be held prior to an ordinary meeting or after such a meeting

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Chair: Cllr John Eaton, 30 Blind Lane, Southwick, Wiltshire, BA14 4PG 07818 870098

Clerk:  Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127



To: All Members of Southwick Parish Council


You are hereby summoned to attend a meeting of the Parish Council to be held on

Tuesday 16th April 2024 commencing at 7.30 pm in the Annexe, Southwick Village Hall for the transaction of the business shown on the agenda below.


Nicola J Duke - Parish Clerk

10th April 2024


Public Participation

The Chair of the Parish Council will invite members of the public to present their questions, comments and petitions submitted under the Council’s Public Participation Procedure at the start of the meeting. Please note that the Clerk will record the names of those wishing to address the Council together with the subject matter prior to the start of the meeting and each speaker will be permitted 3 minutes in which to address members. Members are reminded of their obligations under the Code of Conduct.



                AGENDA ITEM


2023/146              Apologies for Absence

To note apologies for absence and consider reasons given.


2023/147              Declarations of Interest and Dispensations to Participate

a)         To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.

b)        To receive any dispensation requests received by the Parish Clerk and not previously considered.


2023/148              Minutes of Council Meetings

  To confirm and sign as a correct record the minutes of a meeting of the Parish Council held on 19th March 2024 (copy attached).


2023/149              Co-option of a Parish Councillor

To consider and agree the process for the co-option of a parish councillor.


2023/150              Wiltshire Council Report 

To receive a report from Cllr Prickett.


2023/151              Highways/Environment

To receive any updates or reports on matters relating to:

a)   Parish Environment including:

a.       Update on relocation of dog bin (February minutes refer)

b.       Update on development of a Parish Flood Plan (February minutes refer)

c.       Update on designation of Village Hall as a Community Hub for Community Resilience (February minutes refer)

d.       Parish Steward

b) Highways including:

a.       Update on Highway matters and LHFIG - Cllr Carey to report

b.       Frome Road parking – correspondence from resident attached


2023/152              Planning Applications

None at time of issue.


To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained).  


2023/153              Community Governance Review

8 Ireland, North Bradley, Trowbridge, BA14 9RW: Consultation - PL/2024/02574 – to receive and note correspondence from Wiltshire Council regarding a potential amendment to the parish boundary lines (information attached).


2023/154              Finance

a)     To receive and note the Bank Reconciliation March 2024 (to follow on receipt of bank statements)

b)    To approve the below listed payments:





Clerk and HMRC

Salary, NI and PAYE February 2024

£ 633.50

Parish Online

Annual subscription

£ 129.60


Grass cutting October 2023

£ 313.88

Southwick Village Hall

Hall hire (PC and NPSG consultation days

£ 165.00

Zurich Insurance

Annual PC insurance

£ 919.46



2023/155              Memorial for Local Resident

To agree the wording for the planned Memorial for Mr Roy Butt (March minutes refer)


2023/156              Neighbourhood Plan Review

To receive any update reports from the Chair including an update on the potential transfer of land at Blind Lane to the Parish Council.


2023/157              Service Level Agreement – Playing Field Committee

To receive a presentation from the Playing Field Committee and determine the content of the SLA for 2024/25 (previous minutes refer).


2023/158              Village Hall Lease & Trust Deed Update

Chair to report on lease and trust deed (March minutes refer)


2023/159              Domain Name and Council emails

To receive and consider a quotation for the hosting of associated dedicated Councillor and Clerk email addresses (previous minutes refer).


2023/160              Southwick Village News

To receive information from the Chair regarding the appointment of a new Editor for the production and publication of village newsletters (March minutes refer)


2023/161              Correspondence

To note any items of correspondence: None at time of issue.

2023/162              Date of next meeting

Annual Parish Meeting – Tuesday 21st May 2024 – 7.30 pm

Annual Council Meeting – Tuesday 21st May 2024 – 8.00 pm

Ordinary meeting to be convened only if required (March minutes refer)



Posted on 10 Apr 2024 by geoff edwards

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