SOUTHWICK PARISH COUNCILChair: Cllr John Eaton, 30 Blind Lane, Southwick, Wiltshire, BA14 4PG 07818 870098 Clerk: Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127
To: All Members of Southwick Parish Council
You are hereby summoned to attend a meeting of the Parish Council to be held on Tuesday 20th February 2024 commencing at 7.30 pm in the Annexe, Southwick Village Hall for the transaction of the business shown on the agenda below.
Nicola J Duke - Parish Clerk 14th February 2024
Public Participation The Chair of the Parish Council will invite members of the public to present their questions, comments and petitions submitted under the Council’s Public Participation Procedure at the start of the meeting. Please note that the Clerk will record the names of those wishing to address the Council together with the subject matter prior to the start of the meeting and each speaker will be permitted 3 minutes in which to address members. Members are reminded of their obligations under the Code of Conduct.
AGENDA ITEM
2023/109 Apologies for Absence To note apologies for absence and consider reasons given.
2023/110 Declarations of Interest and Dispensations to Participate a) To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members. b) To receive any dispensation requests received by the Parish Clerk and not previously considered.
2023/111 Minutes of Council Meetings To confirm and sign as a correct record the minutes of a meeting of the Parish Council held on 30th January 2024 (copy attached).
2023/112 Wiltshire Council Report To receive a report from Cllr Prickett. 2023/113 Highways/Environment To receive any updates or reports on matters relating to: a) Parish Environment including: a. Update on relocation of dog bin (January minutes refer) b. Consideration of a Template Flood Plan (copy attached, January minutes refer) c. To consider information on Community Resilience (information from WC attached) b) Highways including: a. Update on Highway Improvement Request Forms sent to LHFIG following the January meeting – Cllr Carey to report
2023/114 Planning Applications
PL/2024/00294 - Units 10A & 10B, Dunkirk Business Park, Southwick, Trowbridge, BA14 9NL - Partially decked balcony structure erected on the rear/side elevation of existing employment building - Lawful development: Existing use.
To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained).
2023/115 Finance a) To receive and note the Bank Reconciliation January 2024 (attached) b) To receive information from Wiltshire Council re: Community Infrastructure Levy funds and payments (attached) c) To approve the below listed payments:
2023/116 Memorial for Local Resident To further consider a possible Memorial for Mr Roy Butt (January minutes refer)
2023/117 Code of Conduct Training To receive a report from the Clerk regarding proposed arrangements for the agreed Code of Conduct training and to consider allocation of the required fee (£195 if remote £245 if in person)
2023/118 Neighbourhood Plan Review To receive any update reports from the Chair including an update on the potential transfer of land at Blind Lane to the Parish Council.
2023/119 Service Level Agreement – Playing Field Committee To receive a report from Cllrs Eaton, Heydon and Noble following a meeting with the PFC as agreed at the January PC meeting.
2023/120 Village Hall Committee Following receipt of the Trust and Deed (January meeting) to consider further actions and clarifications required (Chair to report).
2023/121 Sports and Social Club To receive a report from representatives of the S&SC regarding potential plans for a Community Hub.
2023/122 Domain Name and Council emails To receive and consider a quotation for the purchase of a .gov domain name and associated dedicated Councillor and Clerk email addresses (January minutes refer – quotes sought, to follow on receipt).
2023/123 Southwick Village News To agree any items for inclusion in the next edition of the newsletter. Members to note next edition due March 2024.
2023/124 Correspondence To note any items of correspondence: None at time of issue.
2023/125 Date of next meeting Tuesday 19th March 2024 – Year end procedures
2023/126 Confidential Information In view of the confidential nature of the business to be transacted at Agenda Item 2023/127 members are asked to consider resolving that the press and public be excluded from this part of the meeting.
Such a resolution would be in accordance with the Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2), which states "A body may, by resolution, exclude the public from a meeting (whether during the whole or part of the proceedings) whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted or for other special reasons stated in the resolution and arising from the nature of that business or of the proceedings; and where such a resolution is passed, this Act shall not require the meeting to be open to the public during proceedings to which the resolution applies.’’
Reason for exclusion – Staffing Matters
2023/127 Staffing Matters To receive confirmation of the costs to the PC of joining the Wiltshire Pension Fund, the associated payroll costs which would be incurred and to resolve whether to proceed (January minutes refer; information sent under separate cover).
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Posted on 24 Jan 2024 by geoff edwards
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