Council meeting agenda January


The most recent agenda is below. For earlier agendas, for example, last year's, please use the link at the foot of the page.The agenda for an Extraordinary meeting will also be posted to this page.Such a meeting could be held prior to an ordinary meeting or after such a meeting

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Chair: Cllr John Eaton, 30 Blind Lane, Southwick, Wiltshire, BA14 4PG 07818 870098

Clerk:  Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127

 To: All Members of Soutwick Parish Council


You are hereby summoned to attend a meeting of the Parish Council to be held on

Tuesday 30th January 2024 commencing at 7.30 pm in the Annexe, Southwick Village Hall for the transaction of the business shown on the agenda below.


Nicola J Duke - Parish Clerk

18th January 2024


Public Participation

The Chair of the Parish Council will invite members of the public to present their questions, comments and petitions submitted under the Council’s Public Participation Procedure at the start of the meeting. Please note that the Clerk will record the names of those wishing to address the Council together with the subject matter prior to the start of the meeting and each speaker will be permitted 3 minutes in which to address members. Members are reminded of their obligations under the Code of Conduct.



                AGENDA ITEM


2023/90                Apologies for Absence

To note apologies for absence and consider reasons given.


2023/91                Declarations of Interest and Dispensations to Participate

a)         To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.

b)       To receive any dispensation requests received by the Parish Clerk and not previously considered.


2023/92             Minutes of Council Meetings

 To confirm and sign as a correct record the minutes of a meeting of the Parish Council held on 21st November 2023 (copy attached).


2023/93             Wiltshire Council Report 

To receive a report from Cllr Prickett.

2023/94                Highways/Environment

To receive any updates or reports on matters relating to:

a)   Parish Environment including:

a.       Dog bins to note installation has taken place, Chair to report

b.       Flooding – to discuss flooding and the provision of sandbags

b)  Highways including:

a.       Chantry Gardens lay by – to receive report on the recent community consultation – Cllr Carey to report

b.       Brokerswood corner – to consider a request to LHFIG for road signs – Cllr Carey to report


2023/95                Planning Applications


PL/2023/10503 - Walnut Cottage, Blue Barn Farm, Lamberts Marsh, Southwick, Trowbridge. BA14 9PD - Proposed rear extension to provide additional living accommodation


To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained).


2023/96                Finance

a)     To receive and note the Bank Reconciliation December 2023 (attached)

b)    To receive and consider a grant application from Busy Bees (attached)

c)     To approve the below listed payments:





Clerk and HMRC

Salary, NI and PAYE Nov/Dec 2023


Nicola Duke

Reimburse payment to Village Hall for Hall hire October and November 2023


Sean Porter

Village newsletter Summer and Autumn


Tech Office

NP consultation printing


Baptist Chapel

NPSG Hall hire


Cllr J Eaton

Chair’s expenses NP consultation event/ Land Registry search





2023/97                Parish Council Budget and Precept 2024-25 (papers attached)

a)      To agree the PC budget for 2024-25 including an allocation to the Playing Field Committee (information and draft budget attached)

b)       To set the Council’s precept for 2024-25 (report attached)


2023/98                Memorial for Local Resident

To consider a possible Memorial for Mr Roy Butt (November minutes refer)


2023/99                Social Club NYE Event

To consider a New Year’s Event – Cllr Curry to report


2023/100              Village Hall

To note that a request has been received from the Valuation Office for rent, ownership and lease details for the Village Hall (sent to the PC by the Village Hall Committee) and to confirm the response to be submitted.  Deadline for response 12th February 2024. Clerk and Chair to report.


2023/101              Neighbourhood Plan Review

To receive any update reports from the Chair including a report on land ownership at Blind Lane and approval of a change to the SG’s terms of reference to align agenda setting processes with those of the parish council (3 days’ notice; revised ToR attached).


2023/102              Service Level Agreement – Playing Field Committee

To agree the next steps in respect of the SLA with the PFC and consider the funding required in support of the new agreement – Chair and Cllr Carey to report


2023/103              Website Proposal

To receive and consider a proposal for the development of new website (copy attached).


2023/104              Southwick Village News

To agree any items for inclusion in the next edition of the newsletter. Members to note next edition due March 2024.


2023/105              Correspondence

To note any items of correspondence:

a)     Wiltshire Council re: Coronation Living Heritage Fund (copy attached)

b)    Wiltshire Association of Local Councils re: Code of Conduct training (to be tabled)

c)     Wiltshire Council re: Casual Vacancy (copy attached)


2023/106              Date of next meeting

Tuesday 20th February 2024


2023/107              Confidential Information

In view of the confidential nature of the business to be transacted at Agenda Item 2023/108 members are asked to consider resolving that the press and public be excluded from this part of the meeting.


Such a resolution would be in accordance with the Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2), which states "A body may, by resolution, exclude the public from a meeting (whether during the whole or part of the proceedings) whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted or for other special reasons stated in the resolution and arising from the nature of that business or of the proceedings; and where such a resolution is passed, this Act shall not require the meeting to be open to the public during proceedings to which the resolution applies.’’


Reason for exclusion – Staffing Matters


2023/108              Staffing Matters

To receive and consider for adoption the NJC/NALC pay award 1st April 2023 to 31st March 2024 and to consider the option for establishing an employee pension scheme (Chair to report; NJC/NALC revised pay scales attached)




Posted on 28 Sep 2022 by geoff edwards

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