Council meeting agenda July


The most recent agenda is below. For earlier agendas, for example, last year's, please use the link at the foot of the page.The agenda for an Extraordinary meeting will also be posted to this page.Such a meeting could be held prior to an ordinary meeting or after such a meeting

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Chair: Cllr John Eaton, 30 Blind Lane, Southwick, Wiltshire, BA14 4PG 07818 870098

Clerk:  Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127

To: All Members of Southwick Parish Council


You are hereby summoned to attend a meeting of the Parish Council to be held on

Tuesday 18th July 2023 commencing at 7.30 pm in the Annexe, Southwick Village Hall for the transaction of the business shown on the agenda below.


Nicola J Duke - Parish Clerk

12th July 2023


Public Participation

The Chair of the Parish Council will invite members of the public to present their questions, comments and petitions submitted under the Council’s Public Participation Procedure at the start of the meeting. Please note that the Clerk will record the names of those wishing to address the Council together with the subject matter prior to the start of the meeting and each speaker will be permitted 3 minutes in which to address members. Members are reminded of their obligations under the Code of Conduct.


                AGENDA ITEM


2023/36                Apologies for Absence

To note apologies for absence and consider reasons given.


2023/37                Declarations of Interest and Dispensations to Participate

a)         To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.

b)      To receive any dispensation requests received by the Parish Clerk and not previously considered.


2023/38             Minutes of Council Meetings

To confirm and sign as a correct record the minutes of a meeting of the Parish Council held on 20th June 2023 (copy attached).


2023/39            Wiltshire Council Report 

To receive a report from Cllr Prickett.

2023/40                Highways/Environment

To receive any updates or reports on matters relating to:

a)   Parish Environment

b)  Highways including:

a.       Available updates on parking in Chantry Gardens (previous minutes refer)

b.       Wiltshire Council re: parking restrictions requests (previously circulated)

c)    Village Caretaker (May and June minutes refer)

2023/41                Planning Applications


PL/2023/05332 - 13 Orchard Drive, Southwick, Trowbridge, BA14 9NT - Demolition of existing extensions, extended loft conversion, rear single storey extension and new roof over garage with associated internal alterations.

 To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained).


2023/42                Finance

a)     To receive and note the Bank Reconciliation and Consolidated Financial Position Statement as at June 2023 (copy attached).

b)    To approve the below listed payments:

c)      To consider the reallocation of the £861.49 under spend from the Coronation Events budget (June minutes refer).





Clerk and HMRC

Salary, NI and PAYE June 2023



Playing field cut June 2023


Village Hall

Hall hire April, May and June


Baptist Church

NPSG Hall hire July



2023/43                Playing Field Committee – Service Level Agreement

To receive an update on the planned SLA with the Committee (June minutes refer) – Cllrs Eaton and Carey to report.


2023/44                Business Plan

To agree a strategy for the review and onward delivery of the SPC Business Plan (June minutes refer).


2023/45                Beat The Street 2023 - Southwick 

To receive an update on the Beat the Street event and consider appropriate locations for village sign ups (correspondence attached).

2023/46                Neighbourhood Plan Review

To receive any update reports from the Chair and to consider for approval the revised Terms of Reference (copy attached). 

2023/47                Southwick Village News

To agree any items for inclusion in the next edition of the newsletter.


2023/48                Correspondence

To note any items of correspondence:

a)     Barbara Johnson re: the status of the Lambrok waterway (copy attached).

b)    Wiltshire Council re: Notice of consultation on Draft Wiltshire Design Guide Document (copy attached)

c)     Wiltshire Council re: Winter Preparations 2023-24 (copy attached)


2023/49                Date of next meeting

Tuesday 19th September 2023 - please note that the Council will recess in August.



Posted on 13 Jul 2023 by geoff edwards

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