Council meeting agenda June

SOUTHWICK PARISH COUNCIL

Chair: Cllr John Eaton, 30 Blind Lane, Southwick, Wiltshire, BA14 4PG 07818 870098

Clerk: Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127

To: All Members of Southwick Parish Council

You are hereby summoned to attend a meeting of the Parish Council to be held on

Tuesday 20^th June 2023 commencing at 7.30 pm in the Annexe, Southwick Village Hall for the transaction of the business shown on the agenda below.

Nicola J Duke - Parish Clerk

15^th June 2023

Public Participation

The Chair of the Parish Council will invite members of the public to present their questions, comments and petitions submitted under the Council’s Public Participation Procedure at the start of the meeting. Please note that the Clerk will record the names of those wishing to address the Council together with the subject matter prior to the start of the meeting and each speaker will be permitted 3 minutes in which to address members. Members are reminded of their obligations under the Code of Conduct.

AGENDA ITEM

2023/20 Apologies for Absence

To note apologies for absence and consider reasons given.

2023/21 Declarations of Interest and Dispensations to Participate

a) To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.

b) To receive any dispensation requests received by the Parish Clerk and not previously considered.

2023/22 Minutes of Council Meetings

To confirm and sign as a correct record the minutes of the Annual Council Meeting held on 16^th May 2023 (copy attached).

To confirm and sign as a correct record the minutes of a meeting of the Parish Council held on 16^th May 2023 (copy attached).

2023/23 Wiltshire Council Report

To receive a report from Cllr Prickett.

2023/24 Highways/Environment

To receive any updates or reports on matters relating to:

a) Parish Environment

b) Highways

c) Village Caretaker (May minutes refer)

2023/25 Planning Applications, Appeals, Decisions and Consultations

PL/2023/03945- MALLARD, HOOPERS POOL, SOUTHWICK, TROWBRIDGE, BA14 9NG - Proposed extension and conversion of part of existing garage space to office/bedroom

To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained).

Planning Appeal

To note the below listed appeal (information previously circulated – deadline for additional comments to the Planning Inspectorate 11^th July 2023):

INSPECTORATE REFERENCE: APP/Y3940/W/23/3321957 - 20/00379/OUT

Land South of Trowbridge, Trowbridge - Outline planning permission with all matters reserved except access for the erection of up to 180 residential dwellings (Use Class C3); site servicing; laying out of open space and associated planting; creation of new roads, accesses and paths; installation of services; and drainage infrastructure.

Temporary Event Notice

To note that a Temporary Event Notice (TEN) has been granted in respect of field(s) at Greenhill Farm, Southwick, Trowbridge BA14 9RH (the Site) for a music festival from 28th to 30th of July – Chair to report.

2023/26 Finance

a) To receive and note the Bank Reconciliation and Consolidated Financial Position Statement as at May 2023 (copy attached).

b) To approve the below listed payments:

c) To receive and consider a funding support request from Southwick Country Park Local Nature Reserve (information attached)

Payee	Detail	Amount
Clerk and HMRC	Salary, NI and PAYE June 2023	£598.50
Sean Porter	Newsletter costs Winter 2022/Spring 2023	£350.00
Baptist Chapel	Hall hire NPSG	£20.00
Greenacres	Playing Field cuts April and May	£627.76
Groundwork UK	Return of unspent grant 2022-2023	£4,207.78
WALC	Annual subscription 2023-2024	£840.02

2023/27 Parish Council Accounts year ending 31^st March 2023

a) To receive and consider the Internal Audit Report, review its findings and the effectiveness of the system of Internal Control.

b) To prepare and approve Section 1: parts 2 and 3 (Annual Governance Statement 2022/23) of the AGAR.

c) To consider Section 2; parts 2 and 3 (Accounting Statements 2022/23) of the AGAR.

d) To approve, sign and date Section 2; parts 2 and 3 (Accounting Statements 2022/23).

e) To set the dates for the period of public inspection (proposed copy attached).

2023/28 Governance Documents

To consider adoption of NALC Model Documents as below listed (referred from Annual Council Meeting (documents previously circulated:

a) Standing Orders

b) Financial Regulations

2023/29 Playing Field Committee – Service Level Agreement

To consider arranging a meeting with the Playing Field Committee to begin discussions to establish a SLA with the Committee for the future management arrangements for the Southwick Playing Field (April and May minutes refer).

2023/30 Business Plan

To agree a strategy for the review and onward delivery of the SPC Business Plan (May minutes refer).

2023/31 Coronation Weekend Event 6-8 May 2023

a) To receive a report from Cllr Noble on the Coronation Weekend Events.

b) To note that the final costs of the weekend events totalled £2,138.51 (plus vat) and approve the outstanding invoices as listed:

Payee	Detail	Amount
usy Bees Pre-school	Prizes, gifts and materials	£698.23
Southwick Sports and Social Club	Music and bar	£970.00
Parc Ponies Ltd	Donkey rides	£150.00
Barbara Vincent	WI Coronation Tea	£145.59
Southwick Entertainers	Coronation Concert expenses	£122.71

c) To note that the Earmarked Fund for the Coronation Celebration Events stands at £3,000 and to consider for re-allocation the under spend of £861.49.

2023/32 Neighbourhood Plan Review

To receive any update reports from the Chair and to consider:

a) Housing Assessment Report – to receive and consider a Strategy proposal from Master Land and Planning Ltd (NPSG Consultants) (information attached).

b) To consider a suggest from the Steering Group that the booklet produced by Southwick Parish Council in April 2002 entitled ‘CIRCULAR WALKS IN AND AROUND SOUTHWICK’ be reviewed and republished.

2023/33 Southwick Village News

To agree any items for inclusion in the next edition of the newsletter.

2022/34 Correspondence

To note any items of correspondence:

Wiltshire Council re: Wiltshire Bus Review Stakeholder Survey (information attached).

2022/35 Date of next meeting

Tuesday 18^th July 2023. Advance notice – please note that the Council will recess in August.