The most recent agenda is below. For earlier agendas, for example, last year's, please use the link at the foot of the page.The agenda for an Extraordinary meeting will also be posted to this page.Such a meeting could be held prior to an ordinary meeting or after such a meeting

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                                                           SOUTHWICK PARISH COUNCIL

Chairman – Kath Noble

Leon Karas                                                                                                                  8 The Hunt Close

Clerk to the Council                                                                                                    Semington

Tel:  01380 870708                                                                                                     Trowbridge

E-Mail: southwickclerk@gmail.com                                                                           BA14 6JY

OPEN FORUM TO HEAR FROM MEMBERS OF THE PUBLIC FOLLOWED BY

Notice is hereby given that a meeting of Southwick Parish Council will be held at Southwick Village Hall on Tuesday 21 March 2017 at 7.30pm and you are invited to attend.

OPEN FORUM FOLLOWED BY THE PARISH COUNCIL MEETING

Prior to the meeting there will be a short Open Forum to allow members of the public to address the Chairman and raise any matters of interest. The Open Forum will be no longer than 15 minutes with a maximum of three minutes allowed per person. The Chairman, at her sole discretion, may extend the Open Forum to a maximum length of 30 minutes in total. Members of the public are reminded that they must raise matters of interest direct to the Chairman in a polite, respectful and unemotional way and that there should no reference to the personal views on any person.

AGENDA.

  1. Welcome and Introductions.

Chairman to welcome those present and make any introductory remarks, as necessary.

  1. Apologies.

To note apologies received for non-attendance.

  1. Declaration of Interests.

Councillors to declare an interest in any Agenda items.

  1. Minutes of the Ordinary Parish Council Meeting held on 17 January 2017

Now that Councillors have been provided with paper copies of these minutes, the PC to agree, and sign, the minutes of this meeting as an accurate record.

  1. Minutes of the Extraordinary Parish Council Meeting held on 21 February 2017

To agree, and sign, the minutes of this meeting as an accurate record.

  1. Community Policing Team (CPT).
  1. To receive a report from the CPT.
  2. Councillors to identify any matters of concern and the PC to decide if any action is needed.
  1. Wiltshire Council Report.

Wiltshire Cllr. Prickett to provide a report.

  1. Highways/Environment.
  1. The Chairman to report on minute 1357b; discuss with WC Mark Banks concerning re-instatement of the mini roundabout markings.
  2. Cllr. Prickett to provide an update, if available, on the request to CATG for a 30mph limit throughout the road section near the Country Park.          
  3. Councillors to note the report received from Barbara Johnson regarding the Operational Flood Working Group and the PC to decide if any action is needed
  4. Receive reports from Cllrs. on matters of concern and the PC to decide if any action is needed.
  1. Community Matters.

The Chairman to provide a report on the Great British Spring Clean Day.

Councillors to identify any matters of concern and the PC to decide if any action is needed.

  1. Finance.
  1. To receive a report from the Clerk on the Financial Statement for February 2017 (attached below).
  2. To review and authorise payment, as necessary, for the single outstanding approved grant application; viz. Plaque for Baptistery £500.
  3. To agree all payments to be made, as per the February 2017 Financial Statement.
  4. The Clerk to report on his discussions with the Auditor re. Playing Field Account segregation.
  5. Now that Councillors have been provided with copies of the relevant Solicitor’s letters, the PC to re-address the Village Hall leasing agreement and the PC to decide if any action is needed.
  6. To invite the Council to note the email received 7/3/17 from Zurich Insurance re. renewal from 20th May and the PC to decide if any action is needed prior to the new Clerk (from 31 March 2017) and new PC (from 8 May 2017) being in office.
  1. Planning

The PC to note the status of the following planning applications:

16/06058/FUL

Steven Sims

Fairfield Farm

Fairfield Meadows

Change of use from equestrian tack room to onsite residential accommodation (Part retrospective)

PENDING

Target changed to 31 March 2017

16/12279/OUT

Eileen Medlin

Land South of Blind Lane

Redrow Homes Outline Planning – up to 100 Residential Homes

PENDING

Target 31 May 2017

17/00414/OUT

Steve Vellance

Mutton Marsh Farm

Agricultural workers dwelling

PENDING

Target 28 March 2017

17/00639/FUL

Steve Vellance

21 Frome Road Southwick

Change of use and conversion of domestic garage to dwelling (resubmission of 13/04565/FUL)

PENDING

Target 20 March 2017

17/00983/FUL

Verity Giles

145 Chantry Gardens

Retrospective application for new conservatory to north west elevation

PENDING

Target changed to 29 March 2017

15/12235/FUL

Home Farm House, Hoggington Lane

APP/Y3940/W/16/3167698. Change of use from a disused barn into two holiday cottages.

APPEAL

Comments by 11 April 2017

17/01291/AGD

Dillybrook Farm Southwick

Building for storage of agricultural machinery

Prior Approval Not Required

  1. The PC to decide how to handle any planning applications received after this Agenda was issued.
  2. The Clerk to provide an update on the request for an extension to 17/00983/FUL.
  3. Cllr. Prickett to provide an update w.r.t the need for planning applications for the Farm Shop.
  4. The PC to note the recent letter from Gladman concerning a proposed housing development off Wynsome Road and the PC to decide if any action is needed.
  5. To consider any other planning related matters and the PC to decide if any action is needed.

Planning Applications are available for public inspection immediately prior to the Council meeting.

  1. Website.

The PC to decide if any items should be removed from or added to the website.

  1. Members Reports.
  1. Clerk’s Position. The Chairman to advise the PC on the current status of appointing a new Clerk.
  2. Councillors to provide individual reports on any other matters they wish the PC to note/action.
  1. Clerk’s Report.
  1. To invite the Council to note the summary of the Documents Received list up to14 March (attached).
  2. To invite the Council to note the letter received 6/3/17 from The Pensions Regulator entitled ‘Get ready now: your staging date is 1 May 2017’ which the new Clerk will need to action.
  3. To invite the Council to note the Election letter received 10/3/17 from WC Electoral Services for the 4 May 2017 Elections with the nomination closing date of 4 April 2017.
  4. To invite the Council to note any other matter that needs to be brought to its attention.
  5. To note the date of the next meeting: 21 April 2017 - Ordinary Parish Council meeting at 7.30pm.

Leon Karas

Clerk to Southwick Parish Council                                                               13 March 2017

NOTE. Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

Summary of Documents Received List from 14 February to 14 March 2017

CATEGORIES

THIS MONTH

LAST MONTH

Planning Applications

13

25

HMRC

7

 

Meeting Agenda/Minutes

6

9

Code of Conduct

4

4

CATG

4

 

Elections & Vacancies

4

 

Finance

4

7

Solar Farm Grants

4

4

West-Weekly Lists

4

5

Community Policing Team

3

2

Trowbridge Area Board

3

2

WC Budget Meetings

3

 

Parishioners Questions

2

9

Southwick Village News

2

3

Standing Orders

2

 

Web site

2

5

Chairman's/Clerk's work

1

9

Electoral Register

1

2

Marketing Letters

1

4

Operational Flood WG

1

 

WC Parish Newsletter

1

 

Miscellaneous

 

9

Highways/Stewards work

 

6

Neighbourhood Plans

 

6

Freedom of Information

 

5

Western Area Planning Committee

 

2

     

TOTALS

72

118

SOUTHWICK PARISH COUNCIL - FINANCIAL MONTHLY STATEMENT FOR FEB 2017 (14/03/17)

 

N.B. * indicates a Playing Field entry, ** a Solar Farm entry.

         
             

Business Current Account(No. 317648) - Balance as at 04/02/2017

   

£2914.66

 

(Account - Statement start/end dates 04/02/2017 - 28/02/2017)

         

RECEIPTS (Current a/c)

         
             
             
 

TOTAL

   

£0.00

 

PAYMENTS (Current a/c)

         
             

Cheques Presented (Current a/c)

   

VAT incl.

   
             

1464

L Karas-Clerk's Salary(Feb) to pay HMRC

 

-£332.39

     

1464

L Karas-Clerk's Expenses (Jan)

 

£69.09

     

1464

L Karas-Clerk's Salary(Feb)

 

£315.81

     

1464

L Karas-Clerk's Extra hours(Jan 34hrs@£10.53))

 

£357.92

     
             
 

TOTALS

£410.43

£0.00

£410.43

 
             

Unpresented Cheques (Current a/c)

   

VAT incl.

   
             

1465

Clerk's HMRC (Mth 11) HMRC Tax

 

£332.39

     

1466

INV 392151 SVN SVN Costs S137

 

£314.00

     

1467

INV 0101 Website Web Site

 

£37.50

     

1468

Compasses & Tent - Solar Farm Fund Solar Farm Fund **

 

£400.00

     
             
 

TOTALS

£1083.89

£0.00

£1083.89

 
             

Business Current Account(No. 317648) - Balance as at 28/02/2017

   

£2504.23

 
             

Accounts due for Payment (Current a/c) in MAR

         
             
 

L Karas Clerk's Salary(Mar)

 

£315.81

     
 

L Karas Clerk's Expenses (Feb)

 

£36.59

     
 

L Karas Clerk's Extra hours(Feb 27.35hrs@£10.53))

 

£288.00

     
 

L Karas Clerk's HMRC (Mth 12)

 

£241.60

     
 

L Karas Clerk's Salary(Mar) to pay HMRC

 

-£241.60

     
 

Baptist Church PLAQUE - Solar Farm Fund

 

£500.00

     
 

Kath Noble Chairman's Expenses(Clerks Vacancy adverts)

 

£558.00

     
             
 

TOTALS

£1698.40

 

£1698.40

 
             
             
             

Business (Savings) Account(No. 7005390) - Balance as at 13/01/2017

   

£39647.83

 

(Account - Statement start/end dates 13/01/2017 - 28/02/2017)

         
             

RECEIPTS (Savings a/c)

         
             
 

Interest

 

£1.72

     
 

Brokerswood Farm Shop(Inv 16183)

 

£18.00

     

1168

Selwood Steel

 

£18.00

     
             
 

TOTALS

£37.72

 

£37.72

 
             

PAYMENTS (Savings a/c)

         
             

Cheques Presented (Savings a/c)

         
             
             
 

TOTALS

£0.00

 

£0.00

 
             

Business (Savings) Account(No. 7005390) - Balance as at 28/02/2017

   

£39685.55

 
             
             
             

Total Funds held by Southwick Parish Council as at end FEB 2017

   

£42189.78

 
     

Spend

     

Current Status of Funds

 

To Date

 

FEB 2017

 
             

Parish Council Funds

 

£14309.69

 

£22740.41

 

Solar Farm Fund **

 

£9041.60

 

£10396.48

 

Play Eqpt S106 *

£3471.43

       

Playing Field Maint. *

£2230.76

       

Playing Field Other *

£4683.00

       

Playing Field Total *

 

£10385.19

 

£9052.89

 
   

TOTAL

   

£42189.78

 
             

VAT

Total VAT paid out as at end FEB 2017

     

£3061.94

 
 

Total VAT reclaimed as at end FEB 2017

     

£1565.12

 
Posted on 15 Mar 2017 by geoff edwards
 

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