SOUTHWICK PARISH COUNCIL
Chair: Cllr Kath Noble, 230 Chantry Gardens, Southwick, Wiltshire, BA14 9QX 01225 352503
Clerk: Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127
To: All Members of Southwick Parish Council
You are hereby summoned to attend a virtual meeting of the Parish Council to be held on
Tuesday 16th March 2021 via Zoom commencing at 7.30 pm
for the transaction of the business shown on the agenda below.
Nicola J Duke - Parish Clerk
11th March 2021
The Chair of the Parish Council will invite members of the public to present their questions, comments and
petitions submitted under the Council’s Public Participation Procedure at the start of the meeting. Please note that the Clerk will record the names of those wishing to address the Council together with the subject matter prior to the start of the meeting and each speaker will be permitted 3 minutes in which to address members. Members are reminded of their obligations under the Code of Conduct.
Join Zoom Meeting
Meeting ID: 812 5954 5868
To facilitate the smooth running of this virtual meeting, it would be appreciated if members of the public wishing to speak could (a) so inform the Clerk by 12 noon on Tuesday 16th March; and (b) e-mail the Clerk with any questions which they propose to ask by 12 noon Tuesday 16th March.
2020/110 Apologies for Absence
Council to receive apologies for absence. LGA 1972 s85(1).
2020/111 Declarations of Interest and Dispensations to Participate
a) To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
b) To receive any dispensation requests received by the Parish Clerk and not previously considered.
2020/112 Minutes of Council Meetings
To confirm and sign as a correct record the minutes of the meeting of the Parish Council held on 16th February 2021 (copy attached).
2020/113 Wiltshire Council Report
Following a motion to adjourn to receive a report from Wiltshire Councillor Horace Prickett. Motion to re-convene.
a) To receive reports from Councillors on matters of concern and to decide what action, if any, to take.
b) Highways and Traffic – to receive an update on the the highways improvements request submitted to Wiltshire Council (February minutes refer).
c) Dog Warden – to receive an update on the request for a parish visit (February minutes refer).
d) Litter bins – to consider the locations for the installation of additional litter bins and to note the installation quotes obtained by the Parish Clerk
e) Vehicle Access – Scotland & Ireland – Cllr Eaton to report.
2020/115 Planning Applications, Decisions and Consultations
21/00889/FUL - 74 Southfield Southwick BA14 9PW - Replace an existing front porch with a new extension comprising porch and garage extension
To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained).
20/11421/FUL - 44 Hollis Way Southwick BA14 9PH - Proposed two storey side extension & single storey rear extension - Approve with Conditions
a) To receive and note the Bank Reconciliation and Financial Position Statement as at 28th February 2021 (attached).
b) To consider a grant request from Busy Bees for £2,000 towards the cost of repairing the roof (project cost £29,000).
c) To receive a report on the works carried out at the Village Hall (towards which the PC granted the sum of £1,000).
d) To approve the below listed payments:
PAYE March 2021
Neighbourhood Plan – professional services
South West Ambulance Service
Defibrillator support package
2020/117 Parish Council Accounts Year Ending 31st March 2021 (report attached)
To address administrative tasks relating to the preparation and submission of the accounts year ending 31st March 2021 including:
a) Appointment of the Internal Auditor
b) Confirmation of scope of Internal Audit
c) Review of Earmarked Reserves
2020/118 Governance Reviews Year Ending 31st March 2021 (documents attached)
To carry out reviews of governance documents for year ending 31st March 2021 including:
a) Review of the Risk Registers
b) Review of the Fixed Asset Register
2020/119 Neighbourhood Plan Steering Group
To receive a report from Cllr Eaton.
2020/120 Councillor reports
To raise any matters not appearing elsewhere on the agenda – for information only.
Southwick Baptist Church re: thank you for grant (attached)
2020/122 Date of next meeting
Tuesday 20th April 2021 at 7.30 pm (virtual meeting via Zoom).