SOUTHWICK PARISH COUNCILChair: Cllr John Eaton, 30 Blind Lane, Southwick, Wiltshire, BA14 4PG 07818 870098 Clerk: Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127
To: All Members of Southwick Parish Council
You are hereby summoned to attend a meeting of the Parish Council to be held on Tuesday 19th March 2024 commencing at 7.30 pm in the Annexe, Southwick Village Hall for the transaction of the business shown on the agenda below.
Nicola J Duke - Parish Clerk 13th March 2024
Public Participation The Chair of the Parish Council will invite members of the public to present their questions, comments and petitions submitted under the Council’s Public Participation Procedure at the start of the meeting. Please note that the Clerk will record the names of those wishing to address the Council together with the subject matter prior to the start of the meeting and each speaker will be permitted 3 minutes in which to address members. Members are reminded of their obligations under the Code of Conduct.
AGENDA ITEM
2023/128 Apologies for Absence To note apologies for absence and consider reasons given.
2023/129 Declarations of Interest and Dispensations to Participate a) To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members. b) To receive any dispensation requests received by the Parish Clerk and not previously considered.
2023/130 Minutes of Council Meetings To confirm and sign as a correct record the minutes of a meeting of the Parish Council held on 20th February 2024 (copy attached).
2023/131 Wiltshire Council Report To receive a report from Cllr Prickett. 2023/132 Highways/Environment To receive any updates or reports on matters relating to: a) Parish Environment including: a. Update on relocation of dog bin (February minutes refer) b. Update on development of a Parish Flood Plan (February minutes refer) c. Update on designation of Village Hall as a Community Hub for Community Resilience (February minutes refer) b) Highways including: a. Update on Highway matters and LHFIG - Cllr Carey to report
2023/133 Planning Applications
PL/2024/00902 - 10 Wesley Close, Southwick, Trowbridge, BA14 9NX - Remove flat roof area over bedroom 3 and car port, raise height of roof to match existing roofline. Internal alterations to create new dining room and WC and shower room, locate front door and porch to front of property.
PL/2024/02063 - 18D School Lane, Frome Road, Southwick, Trowbridge BA14 9QF - Single Storey Rear Extension.
PL/2023/10503 - Walnut Cottage, Blue Barn Farm, Lamberts Marsh, Southwick, Trowbridge. BA14 9PD - Proposed rear extension to provide additional living accommodation (amended plans).
To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained).
2023/134 Finance a) To receive and note the Bank Reconciliation February 2024 (to follow on receipt of bank statements) b) To approve the below listed payments:
2023/135 Parish Council Accounts Year Ending 31st March 2024 (report attached) To address administrative tasks relating to the preparation and submission of the accounts year ending 31st March 2024 including: a) Appointment of the Internal Auditor b) Confirmation of scope of Internal Audit
2023/136 Governance Reviews Year Ending 31st March 2024 (documents attached) To carry out reviews of governance documents for year ending 31st March 2024 including: a) Review of the Risk Registers b) Review of the Fixed Asset Register c) Standing Orders and Financial Regulations d) Review of the Earmarked Reserves
2023/137 Memorial for Local Resident To receive updates on the planned Memorial for Mr Roy Butt (February minutes refer)
2023/138 Neighbourhood Plan Review To receive any update reports from the Chair including an update on the potential transfer of land at Blind Lane to the Parish Council.
2023/139 Service Level Agreement – Playing Field Committee To receive a report from Cllrs Eaton and Heydon and Noble (February minutes refer).
2023/140 Village Hall Lease & Trust Deed Update Chair to report on lease and trust deed (February minutes refer)
2023/141 Sports and Social Club To further consider the development of a blueprint to establish a Community Hub to comprise the Village Hall, Playing Field and S&SC (February minutes refer).
2023/142 Domain Name and Council emails To receive and consider a quotation for the hosting of associated dedicated Councillor and Clerk email addresses (February minutes refer).
2023/143 Southwick Village News To receive information from the Clerk on the options for the production and publication of village newsletters (February minutes refer)
2023/144 Correspondence To note any items of correspondence: None at time of issue.
2023/145 Date of next meeting Tuesday 16th April 2024
Posted on 15 Mar 2024 by geoff edwards
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