Council meeting agenda October


The most recent agenda is below. For earlier agendas, for example, last year's, please use the link at the foot of the page.The agenda for an Extraordinary meeting will also be posted to this page.Such a meeting could be held prior to an ordinary meeting or after such a meeting

printable version


Chair: Cllr John Eaton, 30 Blind Lane, Southwick, Wiltshire, BA14 4PG 07818 870098

Clerk:  Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127

To: All Members of Southwick Parish Council


You are hereby summoned to attend a meeting of the Parish Council to be held on

Tuesday 19th October 2021 commencing at 7.30 pm in the Village Hall

for the transaction of the business shown on the agenda below.



Nicola J Duke - Parish Clerk

14th October 2021


Public Participation

The Chair of the Parish Council will invite members of the public to present their questions, comments and

petitions submitted under the Council’s Public Participation Procedure at the start of the meeting. Please note that the Clerk will record the names of those wishing to address the Council together with the subject matter prior to the start of the meeting and each speaker will be permitted 3 minutes in which to address members. Members are reminded of their obligations under the Code of Conduct.





2021/67   Apologies for Absence

Council to receive apologies for absence. LGA 1972 s85(1).


2021/68   Declarations of Interest and Dispensations to Participate

a)         To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.

To receive any dispensation requests received by the Parish Clerk and not previously considered.


2021/69  Minutes of Council Meetings

 To confirm and sign as a correct record the minutes of an ordinary meeting of the Parish Council held on 21st September 2021 (copy attached).


2021/70   Wiltshire Council Report

To receive a report from Cllr Prickett. 


2021/71   Highways/Environment


To receive reports from Councillors on matters of concern and to decide what action, if any, to take.

a)          Highways and Traffic – to receive any updates on outstanding matters and raise any new issues requiring action.

b)         CATG report – including an update on the Speed Assessement Request for Frome Road.

c)          Westbury bypass – to receive any available updates and consider any further action required.

d)         Playing field gate – to agree whether to replace the  missing gate into the field from Hollis Way (September      minutes refer).


2021/72          Planning Applications, Decisions and Consultations


PL/2021/09245 - The Cooperage, Green Lane, Southwick, Trowbridge, BA14 9NF - Change of use of agricultural land to residential garden


To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained).


2021/73          Finance

a)         To receive and note the Bank Reconciliation and Financial Position Statement as at 30th September 2021 (attached).

b)       Financial Regulations – to consider an addition to the FR’s to address governance relating to the playing field (report from Cllr Carey attached)

c)        To receive and note the External Auditor’s report for the financial year ending 31st March 2020 (attached).

d)       To note the receipt of £2,511.74 in CIL receipts relating to 20/02671/FUL –   Land to the north of 22 Church Street – erection of 3 dwellings.

e)        To approve the below listed payments:



PAYE October 2021



Grass cutting playing field September 2021


Microshade IT

IT hosting


Thumbnail Media

NP printing


Cllr Eaton

NP poster expenses (laminating)




2021/74   Strategic Plan for Southwick

To receive a report from the Chair following the discussion held at the July meeting and the update given at the September meeting.


2021/75   Neighbourhood Plan Steering Group

To note the outcome of the Neighbourhood Plan Referendum (information previously circulated) and note any further action required.


2021/76   Southwick Village News

To receive an update from the Chair regarding the appointment of a new Editor for the newsletter. Please note that the new editor will be in attendance at the meeting.


2021/77   Councillor and Clerk reports 

To receive any reports – for information only.


2021/78    Correspondence

To note any items of correspondence:

Wiltshire Council re: Community Governance Reviews (attached)


2021/79  Date of next meeting

Tuesday 16th November 2021 at 7.30 pm in the Village Hall. 

Posted on 14 Oct 2021 by geoff edwards

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