Council meeting agenda October


The most recent agenda is below. For earlier agendas, for example, last year's, please use the link at the foot of the page.The agenda for an Extraordinary meeting will also be posted to this page.Such a meeting could be held prior to an ordinary meeting or after such a meeting

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Chair: Cllr Kath Noble, 230 Chantry Gardens, Southwick, Wiltshire, BA14 9QX 01225 352503

Clerk:  Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127


To: All Members of Southwick Parish Council


You are hereby summoned to attend a virtual meeting of the Parish Council to be held on

Tuesday 20th October 2020 via Zoom commencing at 7.30 pm

for the transaction of the business shown on the agenda below.


Nicola J Duke - Parish Clerk

15th October  2020


Public Participation

The Chair of the Parish Council will invite members of the public to present their questions, comments and petitions submitted under the Council’s Public Participation Procedure at the start of the meeting. Please note that the Clerk will record the names of those wishing to address the Council together with the subject matter prior to the start of the meeting and each speaker will be permitted 3 minutes in which to address members. Members are reminded of their obligations under the Code of Conduct.


Join Zoom Meeting

Meeting ID: 824 3936 8297


To facilitate the smooth running of this virtual meeting, it would be appreciated if members of the public wishing to speak could (a) so inform the Clerk by 12 noon on Wednesday 20th October; and (b) e-mail the Clerk with any questions which they propose to ask by 12 noon Wednesday 20th October.



 2020/49   Apologies for Absence

Council to receive apologies for absence. LGA 1972 s85(1).

 2020/50   Declarations of Interest and Dispensations to Participate

a)         To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.

To receive any dispensation requests received by the Parish Clerk and not previously considered.


020/51      Minutes of Council Meetings

 To confirm and sign as a correct record the minutes of the meeting of the Parish Council held on 18th August 2020 (copy attached)

2020/52    Co-option of Parish Councillors

To note that the Parish Council is now able to co-opt two members as no election was called for the casual vacancies and determine how to proceed given that in person meetings are not possible at present (copy of adopted Co-option Procedure attached).

Members to note that 5 expressions of interest have been received to date.

 2020/53          Wiltshire Council Report

Following a motion to adjourn to receive a report from Wiltshire Councillor Horace Prickett.  Motion to re-convene.

 2020/54          Highways/Environment

a)         To receive reports from Councillors on matters of concern and to decide what action, if any, to take.

b)         To receive an update from Cllrs Boorman, Carey, Clayton and Eaton on issues relating to Wynsome Street (if available). 

c)         To receive and note information from Wiltshire Council regarding the temporary closure of Blind Lane (attached).

 2020/55          Planning Applications and Appeals







Dillybrook,Poplar Tree,Lane, Southwick, Trowbridge, Wiltshire, BA14 9NB

 - Erection of an agricultural grain and general storage building in place of existing containers (resubmission of 20/03293/FUL).Pending



White Haven Hoggington Lane Southwick BA14 9NR

 - 2 bedroom eco bungalow.



29 Wynsome Street Southwick BA14 9RG

- Single storey rear extension to bungalow.



Grain Store, Dillybrook Business Park, Poplar Tree Lane, Southwick, Trowbridge, Wiltshire, BA14 9NB

  Notification for prior approval under Class R for a proposed change of use of an agricultural building to a flexible use for Storage and Distribution.



Land adjacent to Three Pieces, Hoggington Lane, Southwick, BA14 9NR

- Proposed reconstruction of agricultural stables, stys and animals pens to form a two bedroom holiday cabin



48 Hollis Way, Southwick, BA14 9PH

 - Two-storey side extension, with single storey extension to rear


To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained).

 2020/56   Finance

a)         To receive and note the Bank Reconciliation and Financial Position Statement as at 30 September 2020 (attached).

b)        To approve the below listed payments.

c)         To receive and consider an application for a grant from the Solar Fund (details attached).






PAYE September and ctober  2020


Doveton Press

Newsletter printing


Cllr Noble

Chair’s expenses


Microshade Bus Ltd        

Annual fee hosted IT service


Thumbnail Media

NDP leaflet printing


 2020/57    Neighbourhood Plan Steering Group

To receive a report from Cllr Eaton.

2020/58    Area Board Boundary Review Consultation

To note that the recommendation continues to include Southwick in the Trowbridge Area Board and to consider whether to make any consultation response (deadline 31 October 2020) (information attached).

 2020/59    Councillor reports

To raise any matters not appearing elsewhere on the agenda – for information only.


Date of next meeting

Tuesday 17th November 2020 at 7.30 pm.  Members to note that the arrangements for the meeting will be dependent on the current guidance from central government regarding Covid-19.

 2020/61    Confidential Information

In view of the confidential nature of the business to be transacted at Agenda Item 2020/62 members are asked to consider resolving that the press and public be excluded from this part of the meeting.


Such a resolution would be in accordance with the Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2), which states "A body may, by resolution, exclude the public from a meeting (whether during the whole or part of the proceedings) whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted or for other special reasons stated in the resolution and arising from the nature of that business or of the proceedings; and where such a resolution is passed, this Act shall not require the meeting to be open to the public during proceedings to which the resolution applies.’’

 2020/62    Staffing Matters

a)        To carry out a review of the Clerk’s Contract of Employment

b)       To carry out the annual salary review

Posted on 20 Oct 2020 by geoff edwards

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