September Minutes

   

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SOUTHWICK PARISH COUNCIL

Chairman – Cllr. K Noble

Minutes of the meeting of Southwick Parish Council held in the Village Hall, Southwick at 7.30pm on Tuesday 20 September 2016

Present

Cllr. K Noble (Chairman)

Cllr. S Carey

Cllr. A Doel

Cllr. D Jackson

Cllr. J Jones

Cllr. S Jones

Cllr. G Masters

Cllr. F Morland

Cllr. E Pomeroy

Cllr. D West

Roger Coleman (Clerk)

Wiltshire Council Cllr. H Prickett attended.

There were twelve members of the public present initially.

1279.   Welcome and Introductions.

The Chairman welcomed everyone to the meeting.

1280.   Clerk to the Council.

The Council resolved to appoint Leon Karas as the new Clerk to the Parish Council and for him to take up the post from1 October 2016.

1281    Apologies.

Apologies for non-attendance were received from Cllr. Carey.

1282.   Declaration of Interests.

There were no interests declared.

1283.   Minutes of the Ordinary Parish Council Meeting held on 19 July 2016

The Parish Council resolved that the minutes of this meeting were a true and accurate record.  The Chairman signed the minutes.

1284.   Minutes of the Extraordinary Parish Council Meeting held on 9 August 2016

The Parish Council resolved that the minutes of this meeting were a true and accurate record.  The Chairman signed the minutes.

1285.   Community Policing Team (CPT).

a.         The CPT had sent a written report to the Clerk prior to the meeting. The Clerk stated that he had sent the full report to all councillors before the meeting. The Clerk read out the part of the report relating to ‘local issues’ as shown below, in italics:

CURRENT SECTOR SERIES

Crime Exceptions are the volume of crime that exceeds the levels we would expect over a specified period. This is based on evaluation of data, over like to like periods historically. 

There has been an increase in reports crimed as ‘Violence against the person’ throughout the months of July and August, although still within the limits that we would expect to see. A third of these reports relate to one particular location, and the matters will be dealt with by that organization, rather than the police.

There have no reports of Dwelling or Non Dwelling Burglary in August.

For a detailed breakdown of the crime in your area visit…

https://www.police.uk/wiltshire/

LOCAL CRIMES

Road traffic incidents

27/08, Frome Road- RTC, non-injury.

Assault

22/08, St. Mary’s Gardens- Known suspect hit the reporting person several times, and then stamped on his bicycle.

Criminal damage

26/08, Wesley Road- Scratches have been made with a sharp implement to a vehicle parked in the street.

Burglary

03/09, Frome Road- Unknown suspects broke into house via side window and made an untidy search. Nothing of high value stolen.

Theft

11/09, Hooper’s Pool- Unknown suspect stole a chainsaw from a building site.

Other

15/09, Hoggington Lane- Six youths in a field chasing horses and throwing things at them.

29/08, Frome Road- Concern for safety for a young male sat in the middle of a roundabout; later detained under section 136 MHA.

Community Coordinator Pc 2446 Charly Chilton : charlotte.chilton@wiltshire.pnn.police.uk

Deputy Sector Head Ps 1801 Louis McCoy : louis.mccoy@wiltshire.pnn.police.uk         

Sector Head Insp 2517 Brain : james.brain@wiltshire.pnn.police.uk

Please continue to leave your feedback at feedback@wiltshire.police.uk

End of Report.

b.         Cllr. S Jones stated that this was the third reported incident of youths chasing horses and as in previous cases the police appear to have taken no action.

 

1286.   Wiltshire Council Report.

Cllr. Prickett gave a brief report on the following topics:

  • The Licence application for ‘fracking’ in Area ST84 (the block containing Southwick) had been withdrawn. It is believed that the current low price of oil had made ‘fracking’ uneconomical.
  • A Mr David Kay had assisted West Ashton in developing a Neighbourhood Plan and that it may be helpful to Southwick PC if he visited the Parish Council and gave a short presentation regarding his possible involvement.
  • Wiltshire Council Development Control is currently some three weeks behind schedule in validating new planning applications.

1287.     Highways/Environment.

a.         The Clerk reported that he had still not received any correspondence or further information from Selwood Housing in respect of Arnold Noad Corner/Hoggington Lane since the site meeting. The Clerk was asked to contact Selwood Housing again and to also make enquiries regarding the ‘missing’ streetlight that had previously been removed.

b.         Cllr. Morland stated that he considered the Freight Priority and Assessment Mechanism report issued by Wiltshire Council very unsatisfactory. He argued that the Report did not set out the full facts for a decision on the ‘preferred’ Freight/Heavy Goods Vehicle route for such traffic in the Southwick area. He commented that the proposed route via the C234 (Wynsome Street) was most unsatisfactory and that this proposal to use this road was as a direct result of weight restrictions placed on other roads  - especially in Corsley and the Westbury railway bridge. Cllr. Morland added that in his view the A361/A363 through Trowbridge was to be preferred and, if necessary, these roads should be upgraded to take the freight traffic. He stated that ‘C’ classification roads, such as the C234 were not designed to take heavy freight traffic unlike ‘A’ classification roads that were designed for freight traffic. He suggested that Wiltshire Council review the current weight restrictions with a view to relaxing them to allow freight traffic to use alternative, more suitable, roads.

Councillors agreed with the views expressed by Cllr. Morland and commented that the C234 road is already showing serious signs of damage.

The Council resolved that the following comment is sent to Wiltshire Council (Laura Gosling):

Southwick Parish Council resolved that Freight/Heavy Goods Vehicle traffic should be directed along the A361/A363. These roads were designed to take freight traffic and, if necessary these roads should be upgraded to fulfill their designated role. The C234 road is NOT a suitable alternative route. It is a country lane. Existing weight restrictions on alternative routes should be examined with a view to ensuring that the C234 is not used as a Freight/Heavy Goods Vehicle route.

c.         Cllr.J Jones reported the burning of waste at the site of 100 Frome Road. She also reported that the problem of car parking in Hollis Way during school in-muster and out-muster times was very serious with double parking in evidence and some car drivers who were clearly distressed.

1288.   Finance

a.         The Clerk reported that he had received the completed Annual Return for FY2015/16 from the External Auditor confirming that all matters were satisfactory and added that there were no matters that had to be brought to the attention of the Parish Council. He presented the Annual Return to the Chairman and Council to confirm this fact. On behalf of the Parish Council, the Chairman thanked the Clerk for his conscientiousness.

Clerk’s Note.

The Council note a request for further information regarding the balance of some £56,000 held by the Council and the Clerk was requested to provide the following details:

PC Budget FY2016/17 Payments -                £21,655.00       (Budget agreed at PC Meeting 19/1/16)

Solar Farm Community Fund -                       £19,993.00      (Subject to Grant applications)

Playing Field Deposit (Not PC Funds) -         £14438.08        (Playing Field Management Committee

 Discretion – £7959.43 spent to date)           

                                                                        --------------

                                                                        £56,086.08

At FY16/17 Year end it is anticipated that a balance of £15812.72 will be carried forward (excluding Solar Farm Community Fund and Playing Field Deposit).

         

The Clerk reported that the current financial position at 31 August 2016 was as follows:

Southwick Parish Council

     
         

Business Account (A/C 317648) Balance as at 30 June 2016

   

1507.32

         
         

RECEIPTS

       
 

Transfer from A/C 07005390 (22/7/16)

6500.00

   
   

TOTAL

 

6500.00

         

PAYMENTS

     
         

Standing Orders

     
 

R P Coleman (July Salary) - Paid 1/8/16 - £307.83

   

0.00

       

0.00

         

Cheques presented

 

VAT

 

1423

Celebration Tea

132.00

   

1425

Clerk's Back Pay (June)

23.94

   

1425

Clerk's Expenses (June)

29.78

   

1425

Clerk's Office Allowance (to 31/10/16)

62.50

   

1426

HMRC PAYE Month 4

126.40

   

1429

E Pomeroy (Lock)

15.00

   
   

389.62

0.00

389.62

         

Late Presented Cheques

     

1410

West Ashton PC (PCLG)

100.00

   
   

100.00

0.00

100.00

         

Unpresented Cheques

     

1427

Greenacres

282.68

47.11

 

1428

West Ashton PC (PCLG)

100.00

0.00

 
   

382.68

47.11

382.68

         

Balance at 31 July 2016

   

7135.02

         
   

Accounts due for payment - August 2016

 

VAT

 
 

None

0.00

   
   

0.00

0.00

 
         

Business 30 Day Account (A/C 7005390) Balance at 30 June 2016

     
     

53089.77

 
         

RECEIPTS

       
 

HMRC PAYE (R P Coleman) Month 3

 

126.40

 
 

HMRC PAYE (R P Coleman) Month 4

 

126.40

 
 

Interest

 

2.33

 
   

TOTAL:

255.13

53344.90

         

PAYMENTS

     
 

Transfer to A/C 0317648

 

6500.00

 
   

TOTAL:

6500.00

 
         

Balance at 31 July 2016

   

46844.90

         
         

Total funds held by Southwick Parish Council as at 31 July 2016

   

53979.92

Business Account (A/C 317648) Balance as at 31 July 2016

   

7517.70

         
         

RECEIPTS

       
 

None

0

   
   

TOTAL

 

0

         

PAYMENTS

     

Standing Orders

     
 

R P Coleman (July Salary) - Paid 1/8/16 - £307.83

   

307.83

 

R P Coleman (August Salary) - Paid 31/8/16 - £307.83

   

307.83

       

615.66

         

Cheques presented

 

VAT

 

1427

Greenacres (June)

282.68

47.11

 

1428

P Goldsmith

4488.00

748.00

 
   

4770.68

795.11

4770.68

         

Late Presented Cheques

     
 

None

0.00

   
   

0.00

0.00

0.00

         

Unpresented Cheques

     
 

None

0.00

0.00

 
   

0.00

0.00

0.00

         

Balance at 31 August 2016

   

2131.36

         
   

Accounts due for payment - September 2016

 

VAT

 
 

R P Coleman (September Salary) - STO

307.83

   
 

R P Coleman Salary Back Pay  (July)

7.98

   
 

Clerk's Expenses (July)

12.04

   
 

Clerk's Expenses (August)

11.83

   
 

HMRC PAYE Month 5

126.40

   
 

Greenacres (July)

282.68

47.11

 
 

Greenacres (August)

282.68

47.11

 
 

Editor'sHonorarium

50.00

   
 

Doveton Press

318.00

   
 

AVA Recreation

3471.43

578.57

 
 

SVN Stationery

19.28

   
 

XYZ Web Ltd

12.50

   
   

4902.65

672.79

 
         

Business 30 Day Account (A/C 7005390) Balance at 31 July 2016

     
     

46844.90

 
         

RECEIPTS

       
 

SVN Adverts

 

220.00

 
 

Interest (Approx)

 

2.40

 
   

TOTAL:

222.40

47067.30

         

PAYMENTS

     
 

None

 

0.00

 
   

TOTAL:

0.00

 
         

Balance at 31 August 2016

   

47067.30

         
         

Total funds held by Southwick Parish Council as at 31 August 2016

   

49198.66

b.       The Council resolved that the process for the disbursement of the Solar Farm Community Fund is to remain unchanged. However, councillors note that the closing date for applications was 31 October 2016 and requested that copies of applications received are sent out with the Agenda papers for the November meeting and that applicants are invited to that meeting to provide details of their respective applications.

c.       The Clerk reported that, to date, two applications had been received, both in respect of the Village Hall.

d.       The Council resolved to make the payments shown under ‘Accounts due for payment’ above.

The Council resolved that the Local Council Administration Book (latest edition) by Charles Arnold Baked be purchased for the new Clerk to assist him in his duties.

1289. Planning

a.       The Clerk reported that the current status of extant planning applications was as follows:

16/00587/FUL

Brokerswood Country Park, Brokerswood Road

Change of use to locate 90 holiday lodges, 20 touring units and 10 camping pods together with associated infrastructure and LPG storage area (in place of 89 touring pitches).

Approved

16/00114/FUL

or

Land off Wynsome Street

Erection of stable block with associated hard standing, fencing, vehicular access track and grazing.

Approved

16/05160/FUL

Wren Farm, Hoggington Lane

Proposed demolition of poultry sheds and associated agricultural buildings and the construction of two new dwellings with access, parking, garaging and landscaping.

Withdrawn

16/04122/FUL

Change of Proposal

40 Frome Road

Loft conversion

Approved

16/05523/FUL

42 Hollis Way

Single storey front extension

Approved

16/06064/PNCOU

Manor Farm, Hoggington Lane

Notification for Prior Approval under Class Q – Proposed change of use of existing agricultural building to a single dwelling.

Refused

16/06166/FUL

Blue Barn Farm, Lamberts Marsh

Extension to an existing agricultural barn with associated hard standing

Pending

16/06058/FUL

Fairfield Farm

Fairfield Meadows

Change of use from equestrian tack room to onsite residential accommodation (Part retrospective)

Pending

16/06224/FUL

The Hope Nature Centre

Proposed demolition of existing outbuilding & erection of a new toilet block

Pending

b.       The Council examined the following planning applications and resolved to send comments to Wiltshire Council as shown (in italics):

16/07603/FUL

1 Fleur de Lys Drive

Erect 1no. new dwelling adjacent to existing and form new access.

NEW

The Parish Council objects to this proposed development for the following reasons:

  • The proposed development necessitates a new access across an existing grass verge adjacent to a Bus Stop and close to/crossing existing inspection chambers/drain covers.
  • The proposed development represents overdevelopment of the site.
  • There is a loss of amenity for neighbouring properties.

16/07611/FUL

7 Wynsome Street

Construction of 1no. bedroom house and associated works in the garden of 7 Wynsome Street.

NEW

The Parish Council objects to this proposed development for the following reasons:

  • The parking arrangements are dangerous as they are too close to an existing junction.
  • There does not appear to be any link between the existing dwelling and the proposed parking spaces.

c.         There were no planning applications received after 13 September 2016.

d.         Cllr. Pomeroy reported that he had been informed that a building with a pitched roof was being constructed in Orchard Drive without planning permission. Clr. Pomeroy stated that he would investigate this report.

Cllr. Morland explained that the failure of Wiltshire Council to detail a five year housing supply in the Wiltshire Core Strategy meant that the influence of a Neighbourhood Plan on local planning policy was negligible and instead the ‘sustainability’ requirement in the National Planning Policy Framework took precedence. He was waiting for Wiltshire Council to clarify its position. He added that in respect of the SHLAA it would be helpful to learn of the various constraints on development in respect of each of the identified SHLAA areas, although there is no clear opinion yet from Wiltshire Council regarding possible development plans.

Notwithstanding these views, the Parish Council resolved to invite Mr King to the next meeting of the Parish Council – refer to Minute 1286 above.

Cllr. Morland enquired whether the occupant of 100 Frome Road had lodged an appeal against his Enforcement Notice. The answer to the question was unknown.

The Council resolved to request Cllr. Prickett to ‘call in’ the planning application relating to Wren Farm when the application number is known.

1290.   Wiltshire Council - Parish Emergency Assistance Scheme (PEAS).

The Parish noted this scheme and resolved not to participate.

1291.   Website.

The Council resolved that the following items be placed on the website:

  • The latest SHLAA Plan.
  • Details of the new Clerk.
  • The Freight Priority and Assessment Mechanism Report details.

1292.   Members Reports.

Cllr. S Jones – The current performance and attendance of the local policing team at Parish Council meetings is very poor.

There were no other reports.

1293.   Clerk’s Report.

a.         The Clerk stated that he had nothing to report except to comment that he was very pleased that a new Clerk had been found and that he was confident that Mr Karas would undertake his duties conscientiously and prove to be an asset to the Council.

b.         The Council noted the dates of the next meetings:

  • 18 October 2016 - Ordinary Parish Council meeting at 7.30pm.

There was no other business and the meeting concluded at 9.33pm.

Chairman

Southwick Parish Council       


 

ACTION LIST – Meeting 20 September 2016

Action 1                       Clerk.

Min 1287                     To contact Selwood Housing.

Action 2                       Clerk.

Min 1287                     To reply to WC – Freight Assessment.

Action 3                       Clerk.

Min1288                      To make payments.

Action 4                       Clerk.

Min 1289                     To send planning comments to WC.

Action 5                       Chairman.

Min 1291                     To add items to the website.

Details of the Actions are contained in the minutes.

Posted on 30 Oct 2016 by geoff edwards
 

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