SOUTHWICK PARISH COUNCIL
Minutes of the Annual Meeting of Southwick Parish Council held on Tuesday 15th May, 2018
at 7.35pm in the Village Hall.
Cllr. D. Jackson, Chair, Cllr. G. Clayton, Cllr. T. Curry, Cllr. J. Eaton, Cllr. F. Morland,
Cllr. K. Noble, Cllr. E. Pomeroy.
1615 Welcome by the Chair.
1616 Declarations of Interest.
Cllr. Jackson declared an interest in Agenda item 8.
Apologies for absence received from Cllr. Carey and Wiltshire Councillor Mr. H. Prickett.
1618 Election of Chairperson.
Cllr. Pomeroy proposed that Cllr. Noble be elected Chairperson, this proposal was seconded
by Cllr. Morland. Vote taken four in favour, three against, Cllr. Noble duly elected as Chair.
1619 Election of Vice Chairperson.
Cllr. Noble proposed Cllr. Jackson, seconded by Cllr. Morland. Vote taken five in favour, one
abstention. Cllr. Jackson duly elected Vice Chairperson.
1620 Appointment of Representatives.
Playing Field Management Committee Cllr. E. Pomeroy
Friends of Southwick Country Park Vacant
Village Hall Management Committee Cllr. K. Noble
Wiltshire Area Board Vacant
1621 Delegation of Specific Responsibilities.
Neighbourhood Planning Cllr. Eaton
Health & Social Services Vacant
Area Community Group – PCLG. Cllr. Noble
Planning /Housing Cllrs. Curry and Pomeroy
Police Liasion/Bobby Link Cllr. Noble
Highways Cllr. Jackson
Rights of Way Cllr. Carey
Emergency Planning Vacant
Public Transport Vacant
Neighbourhood Watch Mr. J. Jilbert.
The Council noted the following extant arrangement/contracts.
Playing Field Maintenance - Grass Cutting – Greenacres
- Hedge Cutting – Jackson and Sons
Blind House Site - J. L. Pethers & Son
Olive Blissett Memorial Garden - J. L. Pethers & Son
Doveton Press - Southwick Village News
Caretaker - Mrs. J. West
Parish Website - XYZ Ltd/ G. Edwards.
Clerks Salary and Expenses.
In the absence of a Clerk no decision taken.
1624 Accounts for the Year ending 31st March, 2018.
a) Report from the Clerk. No report available.
b) Internal Audit Report – Cllr. Noble gave a brief report on the Accounts for the
Financial Year 2017/18. The Annual Return still to be completed.
1625 Chairperson’s Allowance.
The Chairman declined an allowance. No award made.
1626 Banking Arrangements.
The Council agreed unanimously to maintain the existing “banking arrangements”
1627 Assett Register.
Councillors to be given a copy.
1628 Risk Register.
The Council approved the Risk Register emailed on the 9th May, 2018.
1629 Insurance Cover.
The Council noted the existing Zurich Municipal insurance policies and that the policies
adequately covered all reasonable risks at the present time. Two policies currently in place
covering the Playing Field and the Parish Council.
It was resolved to review Insurance Policies in March 2019.
1630 Financial Regulations.
The Council agreed that there were no changes necessary to the Financial Regulations
1631 Appointment of Internal Auditor
a) Cllr. Noble confirm that Mrs. Crawford was prepared to remain the Internal Auditor for a
further year and the Council resolved to appoint her as Internal Auditor.
b) The Council resolved that the Terms of Reference for the Internal Audit dated 17th May,2011
were satisfactory and agreed that it was satisfied with the effectiveness of the audit.
1632 Budget Details for the Financial Year2018/19.
In the absence of a clerk no budget details available.
1633 Standing Orders.
The Council resolved that no additional Standing Orders required at this stage.
The Meeting closed at 8.02pm.