SOUTHWICK PARISH COUNCIL
Chair: Cllr John Eaton, 30 Blind Lane, Southwick, Wiltshire, BA14 4PG 07818 870098
Clerk: Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127
Minutes of a meeting of the Parish Council held on
Tuesday 18th July 2023 at 7.30 pm in the Annexe, Southwick Village Hall.
Present: Cllr Eaton (Chair), Cllr Snell, Cllr Carey, Cllr Noble, Cllr Heydon, Cllr Watson, Cllr Porter, Cllr Jackson, Cllr Clayton and Cllr Prickett.
In attendance: Nicola Duke (Parish Clerk).
Members of the public were invited to make representations to the Council on any matters relating to the work of the Council or to raise any issues of concern: There were no members of the public present.
Prior to the start of the meeting Cllr Noble read out a statement, in which she apologised to the Chair, Cllr Eaton, for an inappropriate comment she had made at the May PC meeting.
2023/36 Apologies for Absence
Cllr Curry due to family commitments, accepted.
2023/37 Declarations of Interest and Dispensations to Participate
2023/38 Minutes of Council Meetings
The minutes of a meeting of the Parish Council held on 20th June 2023 were approved for accuracy and adopted (proposed Cllr Clayton, seconded Cllr Jackson).
2023/39 Wiltshire Council Report
Cllr Prickett reported that he had attended a long session at County Hall on LHFIG matters. Councillors were asked to refer any items they wished to raise at LHFIG to him for progression. Cllr Carey queried the status of the Speed Indicator Device, which he believed the PC had contributed towards. The Clerk would establish the current position and report to the September meeting. Cllr Noble reported that during the speed watch session that day, the team had counted 1,061 vehicles passing between the hours of 12 noon and 1 pm. There had only been two vehicles travelling over the speed limit. It was noted that the sheer volume of traffic had prevented further speeding.
a) Parish Environment – Cllr Snell reported that there had been a dead sheep in the ditch at Lamberts Marsh. This had now been removed.
b) Highways including:
a. Available updates on parking in Chantry Gardens (previous minutes refer) – Cllr Carey reported that the Clerk had written to Wiltshire Council and it was confirmed no response had been received. Cllr Carey would continue trying to contact an appropriate officer at WC.
b. Wiltshire Council re: parking restrictions requests (previously circulated) – it was noted that the PC had previously considered the request from WC and had no submissions to take forward. Cllr Watson reported on capacity issues with parking at the village hall and consideration was given to the potential for marking out the car park. It was noted that this was a matter for the Village Hall Committee to consider and resolve.
c) Village Caretaker (May and June minutes refer) – Cllr Carey reported that he had located the information relating to the previous appointment of a caretaker and would pass this to the Clerk. More detailed discussion would therefore take place at the September meeting.
2023/41 Planning Applications
PL/2023/05332 - 13 Orchard Drive, Southwick, Trowbridge, BA14 9NT - Demolition of existing extensions, extended loft conversion, rear single storey extension and new roof over garage with associated internal alterations – No comment.
To receive and consider planning applications received after the issue of the agenda (where the response time fell outside of the meeting schedule and an extension could not be obtained) – None.
a) Members received and noted the Bank Reconciliation and Consolidated Financial Position Statement as at June 2023 (copy circulated). Cllr Snell queried the large amount of unpresented cheques and the Clerk confirmed that this was almost entirely due to the unprocessed cheque for Groundwork UK (unspent Neighbourhood Plan funding year ending 31st March 2023). The Chair duly signed both documents and the circulated bank statements.
b) Members approved the below listed payments (proposed Cllr Jackson, seconded Cllr Carey).
c) Members considered the reallocation of the £861.49 under spend from the Coronation Events budget (June minutes refer) and it was resolved to return this to the General Fund Balance (proposed Cllr Carey, seconded Cllr Clayton).
Clerk and HMRC
Salary, NI and PAYE June 2023
Playing field cut June 2023
Hall hire April, May and June
NPSG Hall hire July
2023/43 Playing Field Committee – Service Level Agreement
Cllr Carey provided an update on the planned SLA with the Committee (June minutes refer), reporting that he and Cllr Eaton had met with the Committee and agreed a draft SLA. This would be circulated to members and considered for approval and signature at the September meeting, at which time concerns expressed by members relating to unexpected financial support which might be required would be considered. The Chair would provide the Clerk with the draft document for circulation and the Clerk would also investigate the potential of incorporating the required insurance for the playing field within the PC’s policy.
2023/44 Business Plan
The Chair reported on the current status of items included in the SPC Business Plan (June minutes refer). The items which had been completed were noted and the business plan would be updated accordingly. Items in progress or requiring action were noted to be:
· Neighbourhood Planning – ongoing, regular agenda item.
· Emergency Planning – now within the remit of WC, local contact information had been provided.
· Village News – had been relaunched; paper copies now needed to be made available and publication dates set.
· Website – quotes for a new website had been received and the Chair reported he had identified a further provider, with whom he was liaising.
· Presentability of Southwick – members were considering the appointment of a village caretaker, which was now listed as a regular agenda item.
· Council assets – were listed for in year review. This would include a review of the assets held by the playing field committee.
· Community involvement – successful events had been arranged and further consideration would be given to this item.
· Highways matters – ongoing, regular agenda item.
· West Wilts bypass – long term objective, no recent updates.
It was agreed that the Clerk would list items requiring progression for the September meeting. The Chair undertook to liaise with Wiltshire Council in respect of the Heli bed site, which was an acknowledged local eyesore. He would also identify the CIL fund likely to be received in respect of the proposed development at the Wesley Lane site.
2023/45 Beat the Street 2023 - Southwick
Members had received an update on the Beat the Street event and noted that the sign up for the event would take place at the Farmhouse Inn, which was felt to be appropriate. A report on the event would be given at the September PC meeting.
2023/46 Neighbourhood Plan Review
Members had been provided with the revised Terms of Reference, which were approved and adopted (proposed Cllr Heydon, seconded Cllr Noble).
The Chair reported that no central government had yet been launched for 2023/2024 which was causing delays in progressing the NDP review. It was reported that the WC Local Plan had reduced the housing required for Wiltshire from 46,500 to 36,000 new homes and there had been a reduction in the housing requirement for Southwick from 85 to 65 new homes.
It was agreed that members would be provided with copies of NPSG minutes as a routine action.
2023/47 Southwick Village News
Items for inclusion in the next edition of the newsletter had been considered and agreed at the June meeting. An update on the Neighbourhood Plan was added to the list.
The publication dates for the newsletter were agreed as:
1st March – content to be agreed at the February PC meeting.
1st June – content to be agreed at the May PC meeting.
1st August – content to be agreed at the July PC meeting.
1st December – content to be agreed at the November PC meeting.
2023/48 Correspondence (previously circulated)
a) Barbara Johnson re: the status of the Lambrok waterway - noted.
b) Wiltshire Council re: Notice of consultation on Draft Wiltshire Design Guide Document – noted.
c) Wiltshire Council re: Winter Preparations 2023-24 – noted, the Clerk would liaise with the Chair in respect of any orders required.
2023/49 Date of next meeting
Tuesday 19th September 2023.
There being no further business the meeting was closed at 9.03pm.