Southwick Playing Field

The Playing Field at Southwick

Notice of Annual General Meeting

The AGM is to take place on Thursday 25th April 2019 at 7:00pm in the village Hall


Southwick Show 2016

Southwick Show 2016


Minutes of the Committee Meeting held on Tuesday 2nd February, 2016

at 7.00pm in the Village Hall.

PRESENT.    Ted Pomeroy - Chair, Stephen Carey, Jennie Rowe, Ian Laing,

                      Anne Aland. Kath Noble, Roy Butt.

1.  APOLOGIES.    None


     The Minutes of the Committee Meeting held on the 2nd December, 2015

     were agreed and signed.




      Statement balance as at 14.12.15 - £3,806.93.

      We have received an anonymous donation of £1,000 towards the cost of

      repairing the swings.  Account from AVA £1,822.86 plus VAT £2,187.43 - this

      has been sent to the Parish Council for payment on our behalf.

      In January we requested the Parish Council to increase our precept to

      £5,000 to cover our expenditure for the current year.

      Estimated expenses - Grass Cutting £1,630 - Hedge Cutting  £90 -

      Spraying/Fertilizing £250 - Pitch Marking £270 - Play equipment repairs £2,200 -

      Various tree works £500 - Rospa inspection £125  - Ditch maintenance £150 -

      General repairs (benches, gates etc) £100.  Total £5,315.


      Trowbridge Under 13’s have only played one game in December and one in


      Dog fouling - more and more people are letting their dogs free on the field, the

      play area needs to be enclosed.

      Cricket Club has moved the gang mowers into the tractor shed and have removed

      a minimal amount of rubbish.

      The trees overhanging the shed and goal area require attention - contact

       Phil  Goldsmith and one other.


      Anne’s questionnaire is in the current edition of the Village News.

      Groundworks - these to be carried out when the weather improves


      Stephen confirmed contracts of exchange have been signed by the two Parish

      Council representatives, we are now awaiting Matthew to sign for Southwick

      Car Sales.


      Roy has a hall booking by Scentworks Wessex for dog training, they wish to use

      the patio which will be fenced off.  As we have already agreed the patio is ancilliary

     to the hall there should not be any problem.

     Ted reported a group using the field on a Saturday morning - Roy confirmed a keep fit

     class, run by Dan Connally, uses the hall for an hour.

                                                         Signed                                                                                           .


The Playing Field at Southwick

Registered Charity Number 305570

Bought by the Village as its Second World War Memorial


Management and Finance of the Field

The Playing Field at Southwick is a registered charity responsible for all decisions related to the Field although the deeds to the land itself are held by the Parish Council as Custodian Trustees.  As we have no independent income, other than small sums generated by pitch fees etc we are very grateful that The Parish Council has always given us an annual grant to support running cost such as insurance and grass cutting.

The Southwick Playing Field Management Committee consisting of representatives from village organisation, two Parish Councillors and elected members of the public meets Six times a year on a Tuesday evening.  We are always delighted when villagers attend our meeting to share their views with us.


The Playing Field in Southwick must be one of the most visionary War Memorials in the country.  Villagers had the foresight to purchase a field that is now the central geographical, sporting and cultural heart of the Village. Parts of the Field are occupied by the Village Hall, Southwick Sports and Social Club and the Playground.  The Field itself serves the needs of footballers, cricket, fetes, events etc.

The playground equipment, including a large mound slide was originally installed in the early 1970’s.  Changing views and safety regulations however meant we had to remove the slide and other items in the year 2000.

After three years of fund raising we were able to install in 2003 a Toddlers tower, at a total cost of £8,300.  We raised 50% and the Parish Council and the West Wilts District Council each contributed 25%.  More recently the Area Board of Wiltshire Council and the Parish Council financed the tarmac path linking the Hall, the play area and Hollis Way and we provided the patio area on the filed side of the Village Hall.

Pressure to provide many other improvements linked to a lack of funds resulted in us seeking the help of the WWDC Community Development Team who helped us through the process of needs analysis, and public consultation.  Recently, on a number of occasions we have been lucky to receive Planning Gain “106” monies from developers building houses within the Village. This allowed us to install additional equipment such as the teenage shelter, outdoor gym equipment, inclusive slide roundabout and birds nest swing, the fort on the mound and the goal mouth/basket ball hoop.

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(Registered Charity Number 305570)

A summary of legal and financial history taken from the minutes, other referenced sources

and the Charity Commission web site.  Compiled by Stephen Carey


Conveyance dated 24/02/54 and Scheme of 28/10/77. (Charity Commission web page).


A playing field to be equipped, maintained and managed for the purposes of cricket,

football or other games or recreation for the benefit of the inhabitants of the Parish

of Southwick or its immediate vicinity. (Second Schedule of conveyance dated 24/2/54


Registered as charity number 305570 on the 14.05.62. (Charity Commission web



A Public Meeting to "consider what steps should be taken to welcome home members

of the forces" led to the formation of the Southwick Welcome Home Committee

which subsequently established a Playing Field Fund.


The Secretary explained that it was a condition of the Ministry of Education grant

that the field must be held in trust by the Parish Council. This was agreed with a

proviso that if ever the field was sold, £500 should go to the Royal British

Legion (RBL).


Cash available for the purchase of the field, fencing, expenses etc was approximately

£1270 consisting of £500 from the Playing Field Fund with the rest coming from

Wiltshire County Council (£350), Ministry of Education (£400) and National Playing

Fields Association (£20).


Meeting agreed to pay the 10% deposit of £110 for the Playing Field purchase.


Conveyance of the field for £1100 to the Parish Council of Southwick to be held in

trust for the inhabitants of Southwick etc. (Note only the SPFMC £500 contribution

would have to be given to the RBL if the field was ever sold - cf Second schedule of



The Parish council held a Parish Meeting to establish a Management Committee for

the Playing Field.


First meeting of Southwick Playing Field Management Committee (SPFMC). Last set

of regular minutes produced 08.11.59. Committee reformed 01.07.68.


At the AGM it was reported that whilst reviewing the rules "it was found that a Trust

Deed regarding the terms of management had not been lodged with the Charity

commissioners. As a consequence the Parish Council will, at their meeting on 6

April, draw up a draft Trust Deed for approval by the Charity Commissioners."


Final version of the "Trust Deed" became our "Scheme for administration and

management of the charity known as the Playing Field at Southwick" and was sealed

by the Charity Commissioners on the 28.10.77 whereby the Parish Council became the

Custodian Trustee and the The Playing Field the Managing Trustees.


After funding discussions with the Parish Council it was jointly agreed that the

SPFMC would manage funds provided by the Parish Council.


Because of funding and VAT problems it was agreed to consult the Charity

Commissioners about the possible handing over of the field to the Parish Council


The Charity Commission explained that instead of dissolving the charity, making the

Parish Council "trustee for all purposes rather than simply custodian trustee" was

possible but would be "costly .... require a full case in support .... not simple

convenience .... is not one which the Charity Commission would usually encourage

since local authorities often fail to appreciate that they are not free to deal with the

property of a charity in the same way as they can deal with their corporate property."


".... the legal estate in the Playing field is vested in the Parish Council, but in a trustee

capacity for the benefit of the Playing Field Charity ..... as such the land is not a

Parish Council asset in the accepted sense." (Letter from Sylvester and Mackett,



A letter from HM Customs and Excise explained that village hall guidance could be

applied to the Playing Field: "If the authority carries out work to a hall that it does

not own and receives nothing in return .... VAT will be recoverable"- Letter 26.03.99


Custodian Trustees (Southwick Parish Council) do not have any involvement in the

management of the charity - this is the role of the Managing Trustees  (The Playing

Field Management Committee).  They must follow the managings trustees' instructions... .

(Taken from Charity Commission website - What are holding trustees and custodian trustees.)

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