Village Hall


Welcome to Southwick Village Hall

Set in the Wiltshire village of Southwick, Southwick Village Hall is a community owned facility, whose title is vested with the Official Custodian for Charities. We are a Registered Charity.

The Hall is independently run by a dedicated group of volunteers called the Southwick Village Hall Management Committee, made up from user group representative and elected members. Southwick Village Hall is for the use of residents both in Southwick and the surrounding towns and parishes. The Village Hall serves the local community by offering an excellent function room to host private parties, children's parties, weddings, fund raising events and is home to a wonderful variety of clubs to incorporate many interests and ages. There are also two car parks at the hall.

Village Hall

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Playing Field


Southwick Show 2016

Southwick Show 2016

THE PLAYING FIELD AT SOUTHWICK.

Minutes of the Committee Meeting held on Tuesday 2nd February, 2016

at 7.00pm in the Village Hall.

PRESENT.    Ted Pomeroy - Chair, Stephen Carey, Jennie Rowe, Ian Laing,

                      Anne Aland. Kath Noble, Roy Butt.

1.  APOLOGIES.    None

2.  MINUTES.

     The Minutes of the Committee Meeting held on the 2nd December, 2015

     were agreed and signed.

3.  MATTERS ARISING.    None

4.  CORRESPONDENCE.   None

5.  TREASURER’S REPORT.

      Statement balance as at 14.12.15 - £3,806.93.

      We have received an anonymous donation of £1,000 towards the cost of

      repairing the swings.  Account from AVA £1,822.86 plus VAT £2,187.43 - this

      has been sent to the Parish Council for payment on our behalf.

      In January we requested the Parish Council to increase our precept to

      £5,000 to cover our expenditure for the current year.

      Estimated expenses - Grass Cutting £1,630 - Hedge Cutting  £90 -

      Spraying/Fertilizing £250 - Pitch Marking £270 - Play equipment repairs £2,200 -

      Various tree works £500 - Rospa inspection £125  - Ditch maintenance £150 -

      General repairs (benches, gates etc) £100.  Total £5,315.

6.   FIELD REPORT.

      Trowbridge Under 13’s have only played one game in December and one in

      January.

      Dog fouling - more and more people are letting their dogs free on the field, the

      play area needs to be enclosed.

      Cricket Club has moved the gang mowers into the tractor shed and have removed

      a minimal amount of rubbish.

      The trees overhanging the shed and goal area require attention - contact

       Phil  Goldsmith and one other.

7.   PLAYGROUND REPORT.

      Anne’s questionnaire is in the current edition of the Village News.

      Groundworks - these to be carried out when the weather improves

8.   SALE OF LAND.

      Stephen confirmed contracts of exchange have been signed by the two Parish

      Council representatives, we are now awaiting Matthew to sign for Southwick

      Car Sales.

9.   ANY OTHER BUSINESS.

      Roy has a hall booking by Scentworks Wessex for dog training, they wish to use

      the patio which will be fenced off.  As we have already agreed the patio is ancilliary

     to the hall there should not be any problem.

     Ted reported a group using the field on a Saturday morning - Roy confirmed a keep fit

     class, run by Dan Connally, uses the hall for an hour.

                                                         Signed                                                                                           .

                                                        

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SOUTHWICK PLAYING FIELD HISTORY

(Registered Charity Number 305570)

A summary of legal and financial history taken from the minutes, other referenced sources

and the Charity Commission web site.  Compiled by Stephen Carey

GOVERNING DOCUMENT:

Conveyance dated 24/02/54 and Scheme of 28/10/77. (Charity Commission web page).

OBJECTS:

A playing field to be equipped, maintained and managed for the purposes of cricket,

football or other games or recreation for the benefit of the inhabitants of the Parish

of Southwick or its immediate vicinity. (Second Schedule of conveyance dated 24/2/54

REGISTRATION NUMBER AND DATE:

Registered as charity number 305570 on the 14.05.62. (Charity Commission web

page).

01/06/45

A Public Meeting to "consider what steps should be taken to welcome home members

of the forces" led to the formation of the Southwick Welcome Home Committee

which subsequently established a Playing Field Fund.

08/11/52

The Secretary explained that it was a condition of the Ministry of Education grant

that the field must be held in trust by the Parish Council. This was agreed with a

proviso that if ever the field was sold, £500 should go to the Royal British

Legion (RBL).

17/12/52

Cash available for the purchase of the field, fencing, expenses etc was approximately

£1270 consisting of £500 from the Playing Field Fund with the rest coming from

Wiltshire County Council (£350), Ministry of Education (£400) and National Playing

Fields Association (£20).

28/07/53

Meeting agreed to pay the 10% deposit of £110 for the Playing Field purchase.

24/02/54

Conveyance of the field for £1100 to the Parish Council of Southwick to be held in

trust for the inhabitants of Southwick etc. (Note only the SPFMC £500 contribution

would have to be given to the RBL if the field was ever sold - cf Second schedule of

Conveyance).

02.06.54

The Parish council held a Parish Meeting to establish a Management Committee for

the Playing Field.

23.6.54

First meeting of Southwick Playing Field Management Committee (SPFMC). Last set

of regular minutes produced 08.11.59. Committee reformed 01.07.68.

16.03.76

At the AGM it was reported that whilst reviewing the rules "it was found that a Trust

Deed regarding the terms of management had not been lodged with the Charity

commissioners. As a consequence the Parish Council will, at their meeting on 6

April, draw up a draft Trust Deed for approval by the Charity Commissioners."

28/10/77

Final version of the "Trust Deed" became our "Scheme for administration and

management of the charity known as the Playing Field at Southwick" and was sealed

by the Charity Commissioners on the 28.10.77 whereby the Parish Council became the

Custodian Trustee and the The Playing Field the Managing Trustees.

13.04.93

After funding discussions with the Parish Council it was jointly agreed that the

SPFMC would manage funds provided by the Parish Council.

13.10.98

Because of funding and VAT problems it was agreed to consult the Charity

Commissioners about the possible handing over of the field to the Parish Council

18.12.98

The Charity Commission explained that instead of dissolving the charity, making the

Parish Council "trustee for all purposes rather than simply custodian trustee" was

possible but would be "costly .... require a full case in support .... not simple

convenience .... is not one which the Charity Commission would usually encourage

since local authorities often fail to appreciate that they are not free to deal with the

property of a charity in the same way as they can deal with their corporate property."

05.03.99

".... the legal estate in the Playing field is vested in the Parish Council, but in a trustee

capacity for the benefit of the Playing Field Charity ..... as such the land is not a

Parish Council asset in the accepted sense." (Letter from Sylvester and Mackett,

Solicitors).

26.03.99

A letter from HM Customs and Excise explained that village hall guidance could be

applied to the Playing Field: "If the authority carries out work to a hall that it does

not own and receives nothing in return .... VAT will be recoverable"- Letter 26.03.99

19.03.2013

Custodian Trustees (Southwick Parish Council) do not have any involvement in the

management of the charity - this is the role of the Managing Trustees  (The Playing

Field Management Committee).  They must follow the managings trustees' instructions... .

(Taken from Charity Commission website - What are holding trustees and custodian trustees.)

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Social Club


Welcome to Southwick Sports & Social Club

Opening hours are:
Monday to Friday 7pm to 11pm
Saturday 1pm to 11pm
Sunday 12 noon to 10-30pm

Social club

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