September Minutes

    The most recent Minutes are belo

The most recent minutes are below. For last year's and previous year's minutes please use the link at the foot of the page or refer to the annual collection of minutes in the collected pdf files section on the Parish Council webpage. Please note that minutes are published as DRAFT minutes and will be approved at the next meeting of the parish council. The minutes for an extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting.

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Chairman – Cllr. K Noble

Minutes of the meeting of Southwick Parish Council held in the Village Hall, Southwick at 7.30 pm on Tuesday 15 September 2015


Cllr. K Noble             (Chairman)

Cllr. S Carey

Cllr. A Doel

Cllr. Z Grant (Part-time)

Cllr. D Jackson

Cllr. J Jones

Cllr. S Jones

Cllr. G Masters

Cllr. F Morland

Cllr. E Pomeroy

Cllr. D West

Roger Coleman (Clerk)

Wiltshire Council Cllr. Horace Prickett attended.

PC Mark Hough and PCSO Ellie Porter, Neighbourhood Policing Team attended (Part-time).

There was one member of the public present.

1112.   Welcome and Introductions.

The Chairman welcomed everyone to the meeting.

1113    Apologies.

All councillors were present.

1114.   Declaration of Interests.

There were no interests declared.

1115.   Minutes of the Ordinary Parish Council Meeting held on 18 August 2015

The Parish Council resolved that the minutes of this meeting were a true and accurate record.  The Chairman signed the minutes.

1116.   Standing Orders.

The Council resolved to amend Standing Order ‘STANDING ORDERS FOR PARISH COUNCIL MEETING dated 17 May 2011, Issue 1’ as follows:

‘A seconder is required for each motion proposed prior to a vote being taken by the Parish Council except for motions proposed by the Chair’.

1117.   Neighbourhood Policing Team (NPT).

a.         PC Mark Hough of the Neighbourhood Policing Team (NPT) had sent the Clerk a written report prior to the meeting (shown in italics). PC Hough read out his report at the meeting thus:

There were 67 rural occurrences over the past calendar month of which only 5 were in the parish. 1 of these was a crime. An excellent month

Anti-Social Behaviour – 1.

15/8 Frome Rd - Ongoing issue with neighbour being abusive towards her over parking issues. Words of advice given

Burglary - 0.

Theft – 0.

Violence – 0.

Domestic matters – 0.

Damage – 0.

11/9 Orchard Drive - Suspect has slashed 2 tyres of victims vehicle using unknown sharp instrument causing damage. No suspects but enquiries ongoing

Suspicious incident – 0.

8/9 Goose St - RP has received an email to try and gain money as part of a scam. It appears that her e-mail was hacked and she has been given advice

Traffic – 0.

9/9 Hoopers Pool. Male stopped in vehicle. Reported for being disqualified from driving.

24/8 Goose St – RTC – Slight injury head on crash. One vehicle crossed carriageway and collided with other.

Other  matters.


Hollis Way, Southwick

Youths being abusive & harassing the RP, calling him a pervert.

Local youths named. Advice to be given


Chantry Gardens, Southwick

RP heard the sound of an air-rifle being fired several times at 2230.

Too dark to see anybody.

Police Constable Mark Hough
Community Beat Manager Trowbridge Rural (ET16) – Trowbridge & Bradford-on-Avon Sector

Tel - 101 ext 31140


End of Report.

b.         The NPT Team (PC Hough) stated that following reports of anti-social behavior and vandalism of play equipment at the Playing Field he would increase his patrolling of that area.

1118.   Wiltshire Council Report.

Cllr. Prickett reported the following:

  • Habitats Regulations Assessment of 14th Onshore Oil and Gas Licensing Round (Fracking) Consultation – Licence Application Block ST85.
  • Strategic Housing Land Availability Assessment (SHLAA) – there are significant discrepancies in the SHLAA location maps that have accompanied this consultation and a revised and correct location map is awaited. A further consultation is to take place.
  • Broadband – This programme is progressing well with 91% of Wiltshire to be connected by the end of the year and nearly 100% by March 2016.
  • Community Governance Review is to take place, although to date no changes to the Southwick Parish boundary are proposed.
  • The site visit to Scotland/Ireland to investigate the report of flooding has not yet taken place. The hydrological survey has been completed and following amendments to the survey map the site visit will take place.

1119.     Highways/Environment.

a.         This matter was addressed at Minute 1118 above.

b.         Cllr. Pomeroy reported that the overgrown hedge at Church Street had not been cut back despite polite requests from the Parish Council. The Council resolved to request Wiltshire Council to take action.

The Clerk drew the attention of the Council to a request from Wiltshire Council for the Parish Council to confirm its support or otherwise for the outstanding request for a weight limit for vehicles at Blind Lane. The Clerk was asked to place this subject on the Agenda for the next meeting.

Councillors considered the Habitats Regulations Assessment consultation in relation to Licence Block ST85 and resolved that it would be left to individual councillors to make appropriate responses.

Cllr. Morland stated that there was an item entitled ‘Trowbridge Open Space Survey’ on the Agenda for the Trowbridge Area Board meeting to be held on 17 September and that he was keen that Southwick Country Park is highlighted as an important open space to protect. The Council reiterated its full support for Southwick Country Park.

He Chairman reported that Community Days have ceased and that a new contractual arrangement for ‘street works’ has been introduced by Wiltshire Council. It is necessary now to report any defects and required work via the Wiltshire Council app or by telephone.

1120.   Finance

a.         The current financial position at 31 August 2015 was reported as follows:


Business Account (A/C 317648) Balance as at 31 July 2015






Transfer from A/C 317648 (18/8/15)




Transfer from A/C 317648 (19/8/15)










Standing Orders


R P Coleman (August Salary) - Paid 1/9/15






Cheques presented





Clerk's Expenses (June)





Clerk's Office Allowance





Clerk's Expenses (July)










Greenacres (April/May/June)






External Audit Fee






Scouts Donation









Late Presented Cheques











Unpresented Cheques











Balance at 31 August 2015




Accounts due for payment - September 2015




Clerk's Salary (August)




Clerk's Salary (September)




Clerk's Expenses (August)




Playing Field (Derek Corbin)





Doveton Press (August)




Birdie Golf




Birdie Golf




Birdie Golf








Cllr. Pomeroy (Stationery)




Playing Field (P A Slade)








Business 30 Day Account (A/C 7005390) Balance at 31 July 2015






HMRC PAYE (R P Coleman) Month 5




Interest (Approx)










Transfer to A/C 00317648




Transfer to A/C 00317648







Balance at 31 August 2015




Total funds held by Southwick Parish Council as at 31 August 2015



b.         The Council resolved to make the payments shown under ‘Accounts due for payment’ above including two payments to Greenacres, each for £282.68 – July and August Playing Field maintenance.

1121.   Planning

a.         The Council noted the current status of the following planning applications:


Land west side of Axe & Cleaver Lane

Installation of a solar energy facility utilising solar photovoltaic panels to export up to 5 MW of renewable electricity.



Land at Poles Hole Farm

Photovoltaic Solar Farm of 9.8ha to include inverters, substations, grid connection, access and associated works.



Rode Common Farm

Retention of use of land for the stationing of a mobile home for use to adjacent building.



5 Concord Close

Proposed First Floor Extension



Barn at Hoopers Pool Farm, Hoopers Pool

Change of use of Agricultural Building t a Dwelling House (Prior Approval) – Resubmission of 15/02039/PNCOU

Prior Approval Refused


Silver Street Farm, Silver Street Lane,


Construction of New Access and Manage


b.         The Council examined the following planning applications and resolved to send comments to Wiltshire Council as shown (in italics):


Land South of Upper Poles House

Change of use from agricultural to equestrian. Erection of two modern streel framed agricultural buildings, parking area and floodlit ménage (resubmission of planning application 15/03506/FUL).


The Parish Council supports this planning application subject to the following conditions:

The roof material is to be green, not grey.

The drock is to be cleared and the proposed pipework must be adequate for the purpose.

The use of floodlights is to be restricted – inward facing and operating no later than 8pm – to prevent affecting the neighbours amenity and privacy.



3 Hoopers Pool

Two storey extension to the south west. Demolition of existing PVC conservatory. Single storey infill extension at rear of property to provide a better utility space and associated internal alterations


The Parish Council supports this planning application.

c.         The Clerk reported that no further planning applications had been received.

d.         The subject of the Community Governance Review was addressed under Agenda item 1118.

e.         The Council noted the invitation from North Bradley Parish Council to establish a joint sub-committee to ensure that any subsidy arising from the approved Solar Farm planning application (15/04570/FUL) would be forthcoming. Cllr. Carey confirmed that arrangements had already been agreed with the developer to ensure that Southwick Parish Council received the agreed sum, although it was the intention of the Parish Council to discuss possible joint projects with North Bradley Parish Council that could benefit from some of the monies received. The Clerk was asked to contact the Solar Farm developer and to obtain details as to how, and when, the monies will be paid to the Parish Council.

Cllr. Carey reported that Wiltshire Council is currently investigating the second-hand shop (ex-Helibeds) with the large pavement display for compliance with extant planning permissions.

Cllr. Morland reported that new planning guidance had been issued in respect of Gypsy and Traveller developments that may be relevant when considering future related planning applications.

Cllr. Carey asked that the subject of the Wynsome Street laybys and the request by the Parish Council for waiting/parking time limits be placed on the Agenda for the next meeting. Meanwhile, the Clerk was asked to contact Wiltshire Council and to establish the ownership of those laybys.

1122.   Website.

Cllr. Carey explained the background to the decision to place the contract for the development and management of the Parish Council website to XYZWeb Ltd and he quoted the various Parish Council minutes that underpinned that decision.

Cllr. Grant stated that the website was not being used despite assurances to the contrary from Cllr. Carey and that it totally failed to engage with the parishioners of Southwick. She commented that the website was being ignored and that it was a wrong decision to select XYZWeb Ltd.

Cllr. Grant stated that her comments were being totally ignored by Cllr. Carey and following a brief exchange with Cllr. Carey on an unrelated matter she left the meeting.

Cllr. S Jones said that he supported some of the views expressed by Cllr. Grant and he stressed the need to establish two-way communication with the parishioners, especially the youngsters and he stated that the current website does have shortcomings.

Cllr. Carey commented that the website could be used more inter-actively and that a further development could be the introduction of Facebook and Twitter accounts. He added that in response to comments made, more contemporary content could be added to the website, such as current issues facing the Parish. There followed a discussion on the type of articles that could be added.

The Parish Council resolved that at the end of each Parish Council meeting the Parish Council would decide what needed to be added to the website and that Cllr. Carey would be responsible for passing this information to XYZWeb Ltd for inclusion on the website.

1123.   Southwick Village News.

The Council resolved that the next issue of the Southwick Village News would be published in late November and that it would be a ‘bumper’ Christmas issue and that issue would carry an advertisement for a new Editor.

1124.   Members Reports.

There were no reports.

1125.   Clerk’s Report.

a.         The Clerk brought the following matter to the notice of the Council:

  • Freedom of Information requests from Andrew Grant.

b.         The Council noted the date of the next meeting:

  • Ordinary Parish Council Meeting – 20 October 2015 at 7.30pm.

There was no other business and the meeting concluded at 9.50pm.


Southwick Parish Council

20 October 20015                                                                                                       

ACTION LIST – Meeting 15 September 2015

Action 1                       Clerk.

Min 1116                     Amend Standing Orders.

Action 2                       Cllr. Noble.

Min 1119                     Request WC to enforce hedge cutting in Church Street.

Action 3                       Clerk.

Min1120                      To make payments.

Action 4                       Clerk.

Min 1121                     To send planning comments to WC.

Action 5                       Clerk.

Min 1121                     To contact Solar Farm developer – Monies.

Action 6                       Clerk.

Min 1121                     To contact WC – Ownership of Wynsome Street laybys.

Action 5                       Clerk.

Min 1122                     To inform XYZWeb Ltd that Cllr. Carey will provide website content.

Details of the Actions are contained in the minutes.

Posted on 26 Oct 2015 by geoff edwards

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