Annual parish council meeting agenda


The most recent agenda is below. For earlier agendas, for example, last year's, please use the link at the foot of the page.The agenda for an Extraordinary meeting will also be posted to this page.Such a meeting could be held prior to an ordinary meeting or after such a meeting

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Chair: Cllr John Eaton, 30 Blind Lane, Southwick, Wiltshire, BA14 4PG 07818 870098

Clerk:  Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127



To: All Members of Southwick Parish Council


You are hereby summoned to attend a meeting of the Annual Council Meeting of the Parish Council to be held on Tuesday 16th May 2023 commencing at 7.30 pm (or immediately following the Annual Parish Meeting) in the Annexe, Village Hall for the transaction of the business shown on the agenda below.


Nicola J Duke - Parish Clerk

9th May 2023


Public Participation

The Chair of the Parish Council will invite members of the public to present their questions, comments and petitions submitted under the Council’s Public Participation Procedure at the start of the meeting. Please note that the Clerk will record the names of those wishing to address the Council together with the subject matter prior to the start of the meeting and each speaker will be permitted 3 minutes in which to address members. Members are reminded of their obligations under the Code of Conduct.



                AGENDA ITEM


2023/01                Election of Chair

In accordance with the Local Government Act 1972 ss 15 (2) and 34 (2) to elect a Chair of the Parish Council for the municipal year 2023/2024.


2023/02                Declaration of acceptance of office

To receive the Chair’s declaration of acceptance of office


2023/03                Apologies for Absence

Council to receive apologies for absence. LGA 1972 s85(1).


2023/04                Declarations of Interest and Dispensations to Participate

a)         To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.

b)        To receive any dispensation requests received by the Parish Clerk and not previously considered.


2023/05                Election of Vice-Chair

In accordance with the Local Government Act 1972 ss 15 (6) and 34 (6) elect a Vice-Chair of the Parish Council for the municipal year 2023/2024.


2023/06                Declaration of Acceptance of Office

To receive the Vice-Chair’s declaration of acceptance of office.


2023/07                Appointment of Representatives to Outside Bodies

To appoint representatives for the below listed outside bodies:

·    Playing Field Management Committee

·    Friends of Southwick Country Park

·    Village Hall Management Committee

·    Trowbridge Area Board/LHFIG


2023/08                Appointment of Members’ Areas of Responsibility

To appoint members to the following specific areas of responsibility:

·    Environment

·    Health/Social Services

·    Police Liaison

·    Planning

·    Housing

·    Highways

·    Rights of Way

·    Emergency Planning

·    Public Transport

·    Neighbourhood Watch

·    Parish Steward


2023/09                Governance Documents

To review and update the below listed governance documents (model documents attached):

a) Standing Orders

b) Financial Regulations


2023/10                Meeting Schedule 2023-2024

Members noted the calendar of meetings for the municipal year as:


Tuesday 20th June 2023

Tuesday 18th July 2023

August – Council Recess, meeting only if required

Tuesday 19th September 2023

Tuesday 17th October 2023

Tuesday 21st November 2023

Tuesday 19th December 2023

Tuesday 16th January 2024

Tuesday 20th February 2024

Tuesday 19th March 2024

Tuesday 16th April 2024

Tuesday 21st May 2024 – Annual Council Meeting and Annual Parish Meeting



Posted on 10 May 2023 by geoff edwards

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