Council meeting agenda January


The most recent agenda is below. For earlier agendas, for example, last year's, please use the link at the foot of the page.The agenda for an Extraordinary meeting will also be posted to this page.Such a meeting could be held prior to an ordinary meeting or after such a meeting

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Chair: Cllr Kath Noble, 230 Chantry Gardens, Southwick, Wiltshire, BA14 9QX 01225 352503

Clerk:  Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127

To: All Members of Southwick Parish Council


You are hereby summoned to attend a meeting of the Parish Council to be held on Tuesday 21st January 2020 in the Village Hall, Southwick commencing at 7.30 pm for the transaction of the business shown on the agenda below.


Nicola J Duke - Parish Clerk

14th January 2020


Open Forum to hear from members of the public

Please note that matters raised under Open Forum will be subject to a limit of three minutes

and should be notified to the clerk by 7.15 pm on the night of the meeting.

Members are reminded of their obligations under the Code of Conduct.



Apologies for Absence

Council to receive apologies for absence. LGA 1972 s85(1).

Members to note the Advice Note pertaining to Apologies (attached).


Declarations of Interest and Dispensations to Participate

a)         To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.

b)        To receive any dispensation requests received by the Parish Clerk and not previously considered.


Minutes of Council Meetings

a)    To confirm and sign as a correct record the minutes of a meeting of the Parish Council held on Tuesday 17th December 2019 (copy attached).

b)    To confirm and sign as a correct record the minutes of the meetings held on 16th April and 21st May 2019 (copies attached). Members to note that the detail for the declaration of interest recorded in the April minutes will need to be added.


Wiltshire Council Report

Following a motion to adjourn to receive a report from Wiltshire Councillor Horace Prickett.  Motion to re-convene.



a)    To receive reports from Councillors on matters of concern and to decide what action, if any, to take.

b)    To receive options and costings for the potential purchase of a Speed Indicator Device for the parish (information attached – December minutes refer).

c)     To receive costings for the provision of additional dog waste bins and consider suitable locations (information attached – December minutes refer).


Planning Applications

To consider the below listed applications:  None at time of issue.

To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained).


Planning Decisions, Appeals, Enforcement and other matters

To note the below listed decisions of the LPA: None at time of issue.



a)    To note the Financial Position Statement (copy attached)

b)   To receive a report on the current level of Earmarked Reserves following the agreed audit of accounts since 2016 by the Chair and Clerk and consider it for adoption (copy attached)

c)    To receive and consider a report from the Parish Clerk regarding the potential purchase of a specialist accounting software package (information attached).

d)   To approve payments as below listed:



PAYE December 2019


PKF Littlejohn

External Audit 2018/19



Budget and Precept 2020-2021

To set the Council’s budget for the financial year 2020-2021 and set the precept accordingly (reports attached).


Governance Documents

a)       To receive the currently adopted Standing Orders and consider whether to proceed to adopt a newer model (copy attached, proposed model documents and current Financial Regulations previously circulated).


Community Governance Review

To any update on the Community Governance Review relating to the parish of Southwick.


Project Plan

To receive an update on the below items:

 a)   Review of Governance Documents – Current Standing Orders circulated

b)  Review of Risk Assessments – Agenda item February (deferred due to budget setting)

c)   Review of accounting system – Agenda item January

d)  Identification of earmarked funds within PC accounts – Complete

e)  Review of filing and archiving –documents in Village Hall need review

f)    Review of electronic files and filing - Complete 

g)   Website provision – In hand



To receive any additional items of correspondence:

WALC re: Buckingham Palace Garden Party (attached).


Neighbourhood Plan

To receive a report from Cllr J Eaton


 Councillor reports

To raise any matters not appearing elsewhere on the agenda – for information only.



Date of next meeting

To note the date of the next meeting as Tuesday 18th February 2020.


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Posted on 14 Jan 2020 by geoff edwards

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