SOUTHWICK PARISH COUNCIL Chairman – Cllr. K Noble Minutes of the meeting of Southwick Parish Council (SPC) held in the Village Hall, Southwick at 7.30pm on Tuesday 21 March 2017 Present: Cllrs. K Noble (Chairman), S Carey, A Doel, D Jackson (Vice Chairman), J Jones, F Morland, E Pomeroy, D West, G. Masters, L Karas (Clerk) and Wiltshire Councillor H Prickett. 7 members of the public were present initially.
The Chairman opened the SPC meeting at approx. 7.33pm.
Written apologies had been received from Ellie Porter of the CPT team. Cllr. Masters had apologised in advance that she would be arriving a few minutes late.
Cllr Doel declared an interest in Agenda item 8c in relation to the report from the Operational Flood Working Group. Cllr. Jackson declared an interest in Agenda item 11 in relation to application 17/00414/OUT.
The PC resolved that these minutes be signed by the Chairman as a true and accurate record.
The PC resolved that these minutes be signed by the Chairman as a true and accurate record.
The Clerk pointed out that the Wiltshire Police were trialling body worn video cameras and the Police were expecting to roll them out to frontline officers and staff over spring and summer. The Clerk then read out the written CPT report on Local Crimes, attached as Appendix A to these minutes.
There were no other items of concern identified by Councillors.
Cllr. Prickett stated that it had been ‘a very quiet month’, although there had been a visit from the Department for Transport concerning Rail Services which had been very productive.
The Chairman stated that she had emailed Mark Banks stating her concern and insisting that the markings be reinstated, but as yet no reply had been forthcoming.
The request had been accepted by the other CATG members, but the elections in May were ‘’getting in the way of a decision” and the next meeting in which it could be decided upon was on 27th June.
Cllrs. had noted the report but there were no actions resulting.
Some discussion followed regarding a high fence which had been erected on a property close to the A361 on Furze Hill, Southwick. SPC resolved that the Clerk should write to Pat Whyte at WC to request an update on the situation.
Cllr. Noble reported the Great British Spring Clean Day had not taken place for Southwick but would be held later in the year. In response to a point of clarification from the Clerk, Cllr. Jones reported that it had taken place within Southwick Country Park and had been very effective.
SPC resolved to make the payments under ‘Accounts due for Payment (Current a/c) in MARCH shown in Appendix B.
The Clerk reported that he had met with the Auditor Anne Crawford on Friday 24th February. In summary, now that the Clerk was uniquely identifying both Playing Field and Solar Farm Grant transactions both on the accounts and monthly statements she was satisfied with the way it was now being handled. The Clerk stated that a copy of the agreement with the Auditor has been lodged with the Chairman.
Following a detailed, complex discussion, Cllrs Morland and Carey considered that the Southwick Village Hall Management Committee (SVHMC) should either get new Trustees assigned or add a new Trustee from SVHMC. This did not require the Playing Field land to be registered with the Land Registry. However, Cllr Noble was still concerned that the two independent sets of legal advice she had been given both stated that the lease should be with the Parish Council and not with the SVHMC. Cllr. Carey suggested that the best action might be for the Chairman to consult with the Charity Commission to seek advice as to the way forward using their free advisory service. The Chairman agreed to take up this suggestion.
The Clerk asked SPC to note that this insurance was due for renewal by 20 May 2017 and asked if SPC needed any action to be taken prior to the appointment of a new Clerk and/or appointment of a newly constituted Parish Council following the Election results on 8 May 2017. The Clerk had already advised Zurich Insurance of this situation. SPC resolved that this item be included for discussion on the next meeting Agenda in April.
The Clerk confirmed that there had been no new applications received since the Agenda was posted on 13 March 2017.
See item 2 above.
Cllr. Prickett reported that he had discussed the need, if any, for planning permission, with Wiltshire Council. He was advised that there would be a judgment soon but as yet there was nothing to report.
The Chairman advised that some 800 houses in Southwick had received a Public Consultation leaflet from Gladman. She added that Gladman had asked for a private meeting with SPC which she had declined, but invited Gladman to attend the next meeting (this one). They had declined that invitation. The Clerk stated he had received a copy of a comprehensive letter of objection from Mrs. Gattiker to Gladman dated 19 March 2017 and had circulated it to all Cllrs. After some discussion, SPC resolved that the Clerk should add the correspondence between the Chairman and Gladman to the web site. After more discussion, SPC resolved that the Clerk should write to Gladman by tailoring the response which SPC had sent to Wiltshire Council regarding the application by Redrow Homes for land on Blind Lane (16/12279/OUT).
Cllr. Morland drew attention to an Appeal for Manor Farm with appeal reference ending in 3165391 and having a response closing date of 11 April 2017. The Clerk stated that he had received no information regarding this appeal from Wiltshire Council but would investigate. SPC resolved that the Clerk should respond to it in the same way that the original application was commented upon.
Apart from the reference to Gladman correspondence in 1375d above, no other changes were requested.
The Chairman stated that there had been four applications for Clerk to date. Following a short discussion as to who would constitute the interview panel, SPC resolved that Cllrs. Noble, Pomeroy and Jackson should be the interview panel.
The Clerk stated that he had now included a count comparison between this month and last month on the summary of the Documents Received List (Appendix C) which indicated that this month was not “as busy” as last month. In response to a question from Cllr. Morland regarding the apparently high number of HMRC documents received (7), the Clerk explained that as it was approaching the end of the tax year, HMRC were offering all kinds of help and advice both in documents and web tutorials and this was HMRC’s way of communicating this information to Employers.
The Clerk asked SPC to note the letter from the Regulator and SPC noted that it had to be actioned by the new Clerk by 1 May 2017.
The Clerk asked SPC to note the letter from WC Electoral Services and SPC noted that nominations had to be in by 4 April 2017.
SPC noted the date of the next Ordinary PC meeting was 21 April 2017 at 7.30pm. The Chairman closed the meeting at approx. 8.40pm. Chairman, Southwick Parish Council Chairman’s Signature:___________________________ Date: _____________________________________ ACTION LIST – Meeting 21 March 2017 YET TO BE UPDATED TO REFLECT THESE MINUTES Minute 1372d The Clerk to write to Pat Whyte at WC to request an update re. high fence on Furze Hill. Minute 1374a The Clerk to claim back any outstanding VAT not yet claimed. The Clerk to provide spend to date against individual budget items. Minute 1374e The Chairman to seek advice from the Charity Commission regarding the Village Hall lease. Minute 1374f Zurich Insurance renewal to be included as an item on the next meeting Agenda. Minute 1375 The Clerk to respond to 17/00983/FUL adding address numbering comment. The Clerk to respond to 15/12235/FUL with the same comments as on the original application. Minute 1375d The Clerk to add the correspondence between the Chairman and Gladman to the web site. The Clerk to write to Gladman along similar lines to 16/12279/OUT. Minute 1375e The Clerk to respond to Appeal 3165391 with the same comments as on the application. Minute 1377a The interview panel for new Clerk to be Cllrs. Noble, Pomeroy and Jackson. Minute 1377b The Clerk to write to WC to request remedial work on broken stiles. Details of the Actions are contained in the minutes.
APPENDIX A – EXTRACT FROM CPT REPORT FOR FEBRUARY 2017 Local Crimes Vehicle Offences 24/02-25/02, Brookmead- Unknown suspect has gained access to IP's vehicle by unknown means and IP's purse has been stolen. IP has been notified by her bank that her card has been used, and an amount of £28.57 has been spent. 24/02-25/02, Chantry Gardens- Unknown suspect has gained access to the IP's secure vehicle by unknown means which was parked on the driveway of the property. Once inside suspect has stolen a laptop and sat nav TVO £670. 24/02-25/02, Fleur de Lys Drive- Unknown suspect has broken into the IP’s secured vehicle and has taken batteries from tools. The unknown suspect appears to have pulled the tailgate down and lifted it up to gain entry into the van. 24/02-25/02, Chantry Gardens- Unknown suspect/s have entered the IP's van by unknown means, there is no sign of entry, the vehicle was parked on the IP's drive, a messy search has been made, he had removed his tools but there was a watch TVO £200 which has been stolen. 24/02-25/02, Fleur de Lys Drive- Unknown suspect/s have entered the IP's unlocked vehicle through the back door, an untidy search has been made and a set of keys for the IP's horsebox have been stolen. The vehicle was parked on the road at the side of the IP's house. 07/03, Southwick Country Park- Police called to location after a report of youths riding a motorcycle wearing no helmets. When Officers attended and stopped the motorcycle it was found to be stolen, and the male was arrested for TWOC. END
APPENDIX B
APPENDIX C Summary of Documents Received List from 14 February to 14 March 2017
END OF MINUTES Posted on 30 Mar 2017 by geoff edwards
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