The most recent agenda is below. For
earlier agendas, for example, last year's, please use the link at the foot
of the page.The agenda for an Extraordinary meeting will also be posted to this page.Such a meeting could be held prior to an ordinary
meeting or after such a meeting
OPEN FORUM TO HEAR FROM MEMBERS OF THE PUBLIC FOLLOWED BY
Notice is hereby given that a meeting of Southwick Parish Council will be held at Southwick Village Hall on Tuesday 17 January 2017 at 7.30pm and you are invited to attend.
OPEN FORUM TO HEAR FROM MEMBERS OF THE PUBLIC
FOLLOWED BY THE PARISH COUNCIL MEETING
At the Open Forum members of the public will be able to address the Chairman to raise any matters of interest for a period of no longer than three minutes per person and the Open Forum will last for 15 minutes, unless, at the sole discretion of the Chairman, the Chairman may extend that period to no more than 30 minutes in total.
Members of the public are reminded that they must raise matters of interest direct to the Chairman in a polite, respectful and unemotional way and that there should no reference to the personal views on any person. Priority of speaking will be given to those who have made written requests in advance, still restricted to 3 minutes per person.
The following requests to ask a question have been received from:
John Eaton, dated 07.12.2016, regarding “progress with the Neighbourhood Plan” and a question regarding “Wiltshire Council SHLAA housing calculations”, and 22.12.2016 regarding a question about “the Rural Housing Trust”.
Graham Merrett, dated 11.12.2016, regarding “a very important issue”
Welcome and Introductions.
Chairman to welcome those present.
To receive apologies for non-attendance.
Declaration of Interests.
Taking account of the Agenda items, Councillors must declare an interest, or conflict of interest, if
Minutes of the Ordinary Parish Council Meeting held on 15 November 2016
To agree, and sign, the minutes of the meeting as an accurate record.
Community Policing Team (CPT).
To receive a report from the CPT.
To report on Action 2 minute 1318c; PCSO Porter to discuss with PC Hough provision of statistics relating only to Southwick.
c. Councillors to identify any matters of concern and the PC to decide if any action is needed.
Wiltshire Council Report.
To report on action 4, minute 1320b; Cllr. Prickett to further investigate the provision of the ‘missing light’ within Wiltshire Council.
Wiltshire Council, Cllr. Prickett to provide a report.
The Parish Council to discuss and decide if it should leave the Councillor seat unfilled until the elections on 4th May 2017 or to fill the vacancy using the co-option process.
Standing Orders Update
The Parish Council to discuss and decide if the proposed amendments to ‘Standing Orders for Parish Council Meeting dated 17 Nov 2015 – Issue 3’ should be adopted.
The Parish Council to discuss and decide if all Southwick Parish Council standing orders should be published on the Village web site.
The Parish Council to discuss spreading the Standing Order updating workload between several volunteer Councillors and making an appropriate allocation to any volunteering Councillor, as necessary.
Freedom of Information Requests(FOI)
The Parish Council to note the FOI response to Mr. J. Eaton, acting on behalf of the SOS Group
The Parish Council to discuss and decide if it should publish all FOI requests and their responses on the Village web site.
Monthly Report from SOS
As per action 10, minute 1322d; SOS group, should they wish to do so, provide a written monthly report and to include a list of actions they wish the PC to consider. The PC to consider and discuss this written report and take whatever action the PC considers necessary, if any.
To report on action 6, minute 1320f; CATG Member to raise the issue of broken kerbs at St. Thomas’s Church/Wynsome St. roundabout.
To report on action 12 , minute 1324a; Cllr. Noble to ask the Parish Steward to clear leaves and debris from footpaths between the Public House and the Old School House on Frome Road.
Progress report from Clerk/Cllr. Prickett on clearance of Lambrok Brook.
Reporting on progress, if any, regarding the Operational Flood Working Group
To receive a report from Councillors on any matters of concern and to decide what action, if any, the PC should take
To report on action 13, minute 1324b; Cllrs. Noble & West to attend the next meeting of Community Matters.
To receive a report from the Clerk on the current financial position for November and December 2016 (attached below).
The Clerk to table a proposed FY2017/8 budget for discussion, amendment and/or agreement.
The PC to discuss/amend/agree the Precept for 2017/8
To review approved grant applications and authorise payments as necessary for the following:
(i)Southwick Entertainers £1000
(ii)Provision of Defibrillator by 4 year hire £1200
(iii)To bring the Village Hall up to Standard – New Partition Doors £5618 + VAT
(iv)Sing-A-Long Group £100 approved, now requesting £146.30
To consider any late approval grant application details which were unable to get on the Agenda and decide what action, if any, the PC should take.
To review any new grant applications received by the Clerk and decide what action to take, if any.
To agree all payments to be made, as per the Financial Statements attached.
The Clerk to report on Action Action 14, Minute 1325a regarding a proposal for implementing
The Auditor’s recommendations w.r.t. Playing Field payments.
To note the status of the following planning applications.
Change of use from equestrian tack room to onsite residential accommodation (Part retrospective)
Wren Farm, Hoggington Lane
Demolition of poultry sheds and associated agricultural buildings and the erection of two dwellings with access, parking, garaging and landscaping.
Approved with Conditions
8 Wesley Lane
Construction and use of a Climbing Frame
Approved with Conditions
96 Frome Road
Conversion of Ground Floor Shop to 4 Flats
There were no new planning applications received from 12 November 2016 up to 9 January 2017.
To decide how to handle any planning applications received after 10 January 2017.
To decide what action, if any, the PC should take to the email from Redrow Homes agent entitled ‘Redrow Homes - Land to North of Blind Lane’ and its proposed Public Consultation. N.B. Formal notification from Wiltshire Council regarding this Outline Application has not been received as of 10 January 2017.
To decide what action, if any, should be taken to the email from Mr. David King (a planning consultant) re-offering his services to create a Neighbourhood Plan.
To re-visit minute 1227 (Annual PC meeting 17 May 2016) to clarify exactly what the resolution was meant to mean when nominating Cllrs. Pomeroy and Doel as Planning, Housing representatives.
To consider the question raised by Mr. R. Wright dated 07.01.2017 and decide what action, if any, should be taken to respond.
To consider any other planning related matter and to decide any necessary action.
Planning Applications are available for public inspection immediately prior to the Council meeting.
To decide if anything new should be placed on the website, or if anything should be removed or amended.
Councillors to provide individual reports on any other matters they wish the Council to note.
To invite the Council to note the Documents Received list from 15 Nov to 9 Jan (attached).
To invite the Council to note any other matter that needs to be brought to its attention.
Great British Spring Clean
Police & Crime Commissioner Consultation to increase the Precept
To note the date of the next meeting: 21 February 2017 - Ordinary Parish Council meeting at 7.30pm.
Subject to an appropriate resolution receiving a majority vote, the Parish Council will adjourn to discuss such confidential matters. Note that any Parish Council resolution made during this confidential session is public knowledge and all such resolutions will be included in the minutes of this meeting.
Clerk to Southwick Parish Council 10 January 2017
Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.