Council meeting agenda September


The most recent agenda is below. For earlier agendas, for example, last year's, please use the link at the foot of the page.The agenda for an Extraordinary meeting will also be posted to this page.Such a meeting could be held prior to an ordinary meeting or after such a meeting

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Chair: Cllr Kath Noble, 230 Chantry Gardens, Southwick, Wiltshire, BA14 9QX 01225 352503

Clerk:  Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127


To: All Members of Southwick Parish Council


You are hereby summoned to attend a meeting of the Parish Council to be held on Tuesday 17th September 2019 in the Village Hall, Southwick commencing at 7.30 pm for the transaction of the business shown on the agenda below.

Nicola J Duke - Parish Clerk

12th September 2019


Open Forum to hear from members of the public

Please note that matters raised under Open Forum will be subject to a limit of three minutes

and should be notified to the clerk by 7.15 pm on the night of the meeting.

Members are reminded of their obligations under the Code of Conduct.





Apologies for Absence and to consider the reasons given

Council to receive apologies for absence and, if appropriate, to resolve to approve the reasons given. LGA 1972 s85(1).


Declarations of Interest and Dispensations to Participate

a)         To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.

b)        To receive any dispensation requests received by the Parish Clerk and not previously considered.


Appointment of the Parish Clerk

To consider the appointment of Nicola Duke as the Parish Clerk with immediate effect 


Minutes of Council Meetings

To confirm and sign as a correct record the minutes of a meeting of the Parish Council held on Tuesday 20th August 2019 (copy attached).


Wiltshire Council Report

Following a motion to adjourn to receive a report from Wiltshire Councillor Horace Prickett.  Motion to re-convene. 


Parish Council Accounts - External Audit 2018/2019

To receive an update from the Parish Clerk regarding the submission of the accounts for  the year ending 31st March 2019 to the External Auditor. 



To receive reports from Councillors on matters of concern and to decide what action, if any, to take. 


Planning Applications

To consider the below listed applications:  

19/08237/VAR - Costa Coffee 235 Trowbridge Retail Park Bradley Road Wilts Trowbridge BA14 0RQ - 311-313 Collier Row Lane Collier Row Essex RM5 3ND England -  Variation of Condition 2 of 18/04602/FUL - To amend opening hours to 06:00-19:00 Monday- Saturday and 08:00-18:00 Sundays. To increase delivery window to 19:00 Monday-Saturday.

19/08274/DOC – 96-98 Frome Road, Southwick, Wiltshire, BA14 9QW – Discharge of condition 3, application ref 17/02880/FUL.

To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained).


Planning Decisions, Appeals, Enforcement and other matters To note the below listed decisions of the LPA:

19/06355/FUL - White Haven, Hoggington Lane, Southwick, BA14 9NR – Single storey extension to sun room – Approve with conditions



To note the bank balances as listed (copies of bank statements attached):

Treasurers Account - £9,737.52

Bus Bank Instant Account - £37,358.21

Total funds = £47,095.73

To approve payments as below listed:

Nicola Duke

Locum Clerk services – September 2019




IT Hosting

To consider a proposal from the Parish Clerk regarding the provision of IT hosting (report attached) and grant permission for the establishment of a new email address


Project Plan

To note and agree the below items as having been identified as priority work for completion over the next three months by the Parish Clerk:

a)   Review of Governance Documents

b)  Review of policies and procedures including Risk Assessments

c)   Review of accounts and establishment of accounting system

d)  Identification of earmarked funds within PC accounts

e)  Review of filing and archiving

f)    Review of electronic files and filing

g)  Website management



To receive any additional items of correspondence


Neighbourhood Plan

To receive a report from Cllr J Eaton


 Councillor reports

To raise any matters not appearing elsewhere on the agenda – for information only.



Date of next meeting

To note the date of the next meeting as Tuesday 15th October 2019 

Posted on 18 Sep 2019 by geoff edwards

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